Or. Admin. Code § 291-109-0110 - Definitions
(1) Active
Complaint: A grievance, discrimination complaint, or appeal of either, that is
awaiting a response or is within the available timelines for appeal or return
for correction.
(2) Adult in
Custody (AIC): For the purposes of these rules, a person incarcerated or
detained in a correctional facility who is accused of, convicted of, or
sentenced for a violation of criminal law or for the violation of the terms and
conditions of pretrial release, probation, parole, post-prison supervision or a
diversion program.
(3) Adult in
Custody Complaint Review Committee (AICCRC): A multi-disciplinary team chaired
by the Agency Grievance and Discrimination Complaint Coordinator designated by
the Inspector General and made up of institution grievance coordinators,
institution discrimination complaint coordinators, and department subject
matter experts.
(4) Agency
Grievance and Discrimination Complaint Coordinator: An employee designated by
the Inspector General to chair the Adult in Custody Complaint Review Committee
(AICCRC) and provide statewide program oversight, coordination, and direction
to institution grievance and discrimination complaint coordinators and
department employees, managers, and administrators relating to the adult in
custody grievance and discrimination complaint programs.
(5) Communication: A process by which
information is exchanged between individuals, usually through verbal or written
message.
(6) Communication Form: An
official Department of Corrections form commonly referred to as a "kyte" or
"kite." The form is designed for use by adults in custody for communicating
with department employees, volunteers, or contractors and allows employees,
volunteers, or contractors to respond in writing to the adult in custody, when
appropriate.
(7) Contractor: Any
person under contractual arrangement to provide services to the department; any
person employed by private or public-sector agencies who is serving under any
department-sanctioned assignment to provide services or support to department
programs.
(8) Court Name: For the
purposes of these rules, the definition of "court name" is defined in OAR
291-100 Admission, Sentence Computation, and Release.
(9) Department of Corrections Employee
(Employee): Any person employed full-time, part-time, or under temporary
appointment by the Department of Corrections.
(10) Directive: A term generally used to
describe a Department of Corrections administrative rule or policy signed by
the Director or designee, or other procedural guidelines, orders, or official
instruction.
(11) Discrimination
Complaint: A written complaint submitted by an adult in custody in accordance
with the department's rules on Discrimination Complaint Review System (OAR
291-006).
(12) Emergency Grievance:
A grievance alleging actual or significant risk of immediate physical
harm.
(13) Functional Unit Manager:
Any person within the Department of Corrections who reports to either the
Director, Deputy Director, an Assistant Director, or an administrator and has
responsibility for the delivery of program services or coordination of program
operations. In a correctional facility, the functional unit manager is the
superintendent.
(14) Grievance: A
written complaint submitted by an adult in custody in accordance with the
department's rules on Grievance Review System (OAR 291-109).
(15) Inspector General's Hotline: A toll-free
phone number where adults in custody may report misconduct by other adults in
custody, and abuse of lawful authority or criminal activity of department
employees in order to protect the life, health, and safety of both employees
and adults in custody.
(16)
Institution ADA Coordinator: The department employee or designee assigned by
the functional unit manager to coordinate compliance with and carry out
responsibilities under the Americans with Disabilities Act regarding access to
department programs, services, and activities for adults in custody with
disabilities, and to communicate about ADA matters within their respective
functional unit.
(17) Institution
Discrimination Complaint Coordinator: The department employee or designee
assigned by the functional unit manager to coordinate discrimination complaint
processes and communicate about discrimination complaint related matters within
their respective functional unit.
(18) Institution Grievance Coordinator: The
department employee or designee assigned by the functional unit manager to
coordinate grievance processes and communicate about grievance related matters
within their respective functional unit.
(19) Oregon Corrections Enterprises: A
semi-independent state agency that is a non-Department of Corrections agency or
division, which is under the authority of the Director of the Department of
Corrections.
(20) Sexual
Harassment: Repeated and unwelcome sexual advances, requests for sexual favors,
or verbal comments, gestures, or actions of a derogatory or offensive sexual
nature by one adult in custody directed toward another: and repeated verbal
comments or gestures of a sexual nature to an adult in custody by an employee,
contractor or volunteer, including demeaning references to gender, sexually
suggestive or derogatory comments about body or clothing, or obscene language
or gestures.
(21) Vendor: A person
or company contracted to provide services directly for sale to adults in
custody through the department (for example, companies providing telephone
services).
(22) Volunteer: A person
who, with prior approval from the department, donates time, knowledge, skills,
or effort to the department, Oregon Corrections Enterprises, or other state
agency to enhance the mission, activities, and programs of the
department.
Notes
Statutory/Other Authority: ORS 179.040, 423.020, 423.030 & 423.075
Statutes/Other Implemented: ORS 179.040, 423.020, 423.030 & 423.075
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