Or. Admin. Code § 291-109-0205 - Grievance and Grievance Appeal Timelines
(1) Grievances must be received by the
institution grievance coordinator within 14 calendar days from the date of the
incident or issue being grieved unless the adult in custody can satisfactorily
demonstrate why the grievance could not be timely filed. Untimely grievances
will be denied and returned to the adult in custody with a statement of the
rule.
(2) Initial grievances will
be responded to within 35 calendar days from the date the initial grievance was
accepted, unless further review is necessary to fully respond to the adult in
custody's initial grievance, in which case the adult in custody will be
notified that the department will respond within an additional 14 calendar
days.
(3) Initial grievance appeals
must be received by the institution grievance coordinator within 14 calendar
days from the date the initial grievance response was sent to the adult in
custody unless the adult in custody can satisfactorily demonstrate why the
initial grievance appeal could not be timely filed. Untimely initial grievance
appeals will be denied and returned to the adult in custody with a statement of
the rule.
(4) Initial grievance
appeals will be responded to within 35 calendar days from the date the initial
grievance appeal was accepted, unless further review is necessary to fully
respond to the adult in custody's initial grievance appeal, in which case the
adult in custody will be notified that the department will respond within an
additional 14 calendar days.
(5)
Final grievance appeals must be received by the institution grievance
coordinator within 14 calendar days from the date the initial grievance appeal
response was sent to the adult in custody unless the adult in custody can
satisfactorily demonstrate why the final grievance appeal could not be timely
filed. Untimely final grievance appeals will be denied and returned to the
adult in custody with a statement of the rule.
(6) Final grievance appeals will be responded
to within 35 calendar days from the date the final grievance appeal was
accepted, unless further review is necessary to fully respond to the adult in
custody's final grievance appeal, in which case the adult in custody will be
notified that the department will respond within an additional 14 calendar
days.
(7) If the deadline for
submitting a grievance or grievance appeal falls on a weekend or legal holiday,
that grievance or grievance appeal will be deemed timely if the grievance or
grievance appeal form is timely dated by the adult in custody and the
institution grievance coordinator receives the grievance or grievance appeal
during the first business day following the weekend or legal holiday in which
the deadline passed.
(8)
Grievances, grievance appeals, or responses may be consolidated by the
department.
Notes
Statutory/Other Authority: ORS 179.040, 179.321, 179.360, 423.020, 423.030 & 423.075
Statutes/Other Implemented: ORS 179.040, 179.321, 179.360, 423.020, 423.030 & 423.075
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