Or. Admin. Code § 340-271-0590 - Recordkeeping Requirements Related to Trading
(1) A person who transfers one or more
compliance instruments in a trade according to OAR
340-271-0510 must retain the
following records related to each trade, in paper or electronic format for a
period of at least seven years following the submission date of a complete
compliance instrument trade form:
(a) A copy
of each compliance instrument trade form submitted to DEQ;
(b) A copy of any invoice or documentation of
monetary payment received related to the trade;
(c) A statement from a financial institution
showing receipt of any payment for the compliance instrument;
(d) Documentation of any service or other
qualitative compensation received related to the trade; and
(e) A copy of all other data, reports, or
other information related to the trade.
(2) A person who acquires one or more
compliance instruments in a trade according to OAR
340-271-0510 must retain the
following records related to each trade, in paper or electronic format for a
period of at least seven years following the submission date of a complete
compliance instrument trade form:
(a) A copy
of each compliance instrument trade form submitted to DEQ;
(b) A copy of any invoice or documentation of
monetary payment related to the trade;
(c) A statement from a financial institution
showing any payment for the compliance instrument;
(d) Documentation of any service or other
qualitative compensation provided related to the trade; and
(e) A copy of all other data, reports, or
other information related to the trade.
(3) Covered fuel suppliers must make the
records retained according to this rule available to DEQ upon request. DEQ will
specify the date by which the covered fuel supplier must fulfill a records
request from DEQ.
Notes
Statutory/Other Authority: ORS 468.020, 468A.025, 468A.040 & 468A.050
Statutes/Other Implemented: ORS 468.020, 468A.025, 468A.040, 468A.050, 468.035, 468A.010, 468A.015 & 468A.045
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