Or. Admin. Code § 411-011-0015 - Response by Area Agency on Aging to Requests for Proposal
(1) An Area Agency
on Aging may respond to its own Request for Proposal (RFP). In doing so, it
shall process the evaluation of responses to such a Request for Proposal in the
following manner:
(a) The Area Agency on
Aging shall place its pricing (only unit cost) proposal, along with the notice
of intent to propose, in the RFP so that all other agencies or organizations
wishing to submit proposals may determine whether or not they are able to
submit proposals in competition to the one published by the Area Agency on
Aging;
(b) When another agency or
organization submits a proposal, in addition to the Area Agency, evaluation of
all RFPs shall be accomplished by a fair and impartial evaluation team.
Membership on the panel by Area Agency Board and Advisory Council membership on
the evaluation team shall constitute less than 50 percent. The evaluation team
shall be chaired by a disinterested party not affiliated with the Area Agency
or any of the proposers;
(c)
Technical and price proposals must not identify the organization submitting the
proposal in any way in the proposal or on the envelope. Proposals which do
identify the organization submitting the proposal in the technical or price
proposals shall be deemed unresponsive and shall not be considered for possible
contract award. The management proposal will be the only part of the proposal
that identifies the organization submitting the proposal. The evaluation team
shall not be aware of the organization submitting the proposal until after the
technical and price proposals have been evaluated and scored;
(d) If the Area Agency on Aging is the
recipient of the award, it must meet the same contractual provisions,
standards, and price that any non-Area Agency on Aging provider would be
required to meet.
(2) In
the event the Area Agency on Aging Board selects the Area Agency as the
provider over the recommendation of the evaluation team, the Area Agency must
provide its justification in a public meeting held locally, and, in writing,
document to the Senior Services Division Administrator the rationale for making
its selection. The Administrator of the Senior Services Division or his/her
designee, shall have the discretion to either uphold or override the decision
of the Area Agency Board or cause the RFP to be reissued.
Notes
Stat. Auth.: ORS 410.070
Stats. Implemented: ORS 410.250, 410.270 & 410.280
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