Or. Admin. Code § 413-015-0608 - Additional Activities at the Conclusion of the CPS Assessment on a Resource Family or Respite Provider Certified by Child Welfare
(1) CPS Worker and
Supervisor Actions.
(a) In addition to the
actions required in OAR
413-015-0400 to
413-015-0485, the CPS
worker must convene a staffing within five business days of the
completion of the CPS assessment to:
(A) Share information gathered during the
CPS assessment, and the results of the CPS
assessment;
(B) Discuss
and determine whether any additional actions described in OAR
413-015-0400 to
413-015-0485 are
appropriate;
(C) Determine who
needs to be notified of the disposition of the CPS assessment
and determine which staff will be responsible for providing notification as
outlined in this rule and in OAR
413-015-0470;
(D) Discuss certification actions that have
been taken and whether any additional actions described in OAR
413-200-0270 to
413-200-0298 for resource
families or OAR 413-205-0000 to
413-205-0085 for certified
respite providers are appropriate.
(b) The CPS worker must
ensure their supervisor and the individuals identified in OAR
413-015-0604(1)(a)(C)
and subsection (c)(B) are invited to the staffing.
(c) The CPS supervisor or
their designee:
(A) Must ensure that the
staffing, discussed in subsection (a) of this section occurs;
(B) Must determine whether the Child Welfare
Program Manager, CPS Consultant, Foster Care Coordinator, Respite Care
Coordinator, or other appropriate personnel should be invited to the staffing;
and
(C) When the CPS
assessment disposition is founded or substantiated and involves a
resource family or respite provider certified by Child Welfare, ODDS, or OYA,
the CPS supervisor or designee must complete a DHS 150
Sensitive Issue Report.
(D) At the
conclusion of any CPS assessment, regardless of the
disposition, must immediately notify the assigned caseworkers,
the certifier(s), the CPS Consultant, the Foster Care Coordinator, and the
Respite Care Coordinator (if appliable), that the CPS
assessment has been completed and approved.
(2) When the disposition involves
a child or young adult on an open case, the
assigned caseworker must comply with the requirements in OAR
413-080-0051.
(3) Child Welfare Certifier and Certification
Supervisor Actions at the conclusion of a CPS assessment involving a resource
family certified by Child Welfare.
(a) At the
conclusion of a CPS assessment involving a resource family
certified by Child Welfare, during or within five business days of the meeting
required in subsection (1)(a) of this rule, the certifier and certification
supervisor must:
(A) Staff the case and
review all the information in the CPS assessment;
(B) Determine whether the information
indicates certification actions described in OAR
413-200-0270 to
413-200-0298 should be taken;
and
(C) Ensure documentation of the
results of the staffing in provider case notes in the Child Welfare electronic
information system.
(b)
After completing the staffing required in subsection (1)(a) of this rule, if
Child Welfare determines:
(A) The
Certificate of Approval for the resource family should be
revoked, the assigned certifier must initiate revocation of
the Certificate of Approval as described in OAR
413-200-0296.
(B) The inactive referral status should
continue because one or more of the conditions in OAR
413-200-0294 are present, the
assigned certifier must summarize the outcome of the assessment and the reasons
for continuing inactive referral status in a letter delivered to the certified
family within 10 calendar days of the completed CPS
assessment. The certifier must retain a copy of the letter in the
certification file.
(C) The
certificate will not be revoked after a founded or substantiated or unable to
determine or inconclusive disposition, the assigned certifier must:
(i) Submit written documentation supporting
the continued certification to the District Manager or Child Welfare Program
Manager for approval;
(ii) Upon
receiving approval for continued certification from the District Manager or
Child Welfare Program Manager, remove the resource family from inactive
referral status;
(iii) Within ten
business days of receiving approval from the District Manager or Child Welfare
Program Manager, send written notification to the resource family that the home
is no longer on inactive referral status and retain a copy of the written
notification in the certification file; and
(iv) Notify Child Welfare staff responsible
for placement that the resource family is no longer on inactive referral
status.
(4) Child Welfare Certifier and Certification
Supervisor actions at the conclusion of a CPS assessment involving a respite
provider certified by Child Welfare.
(a)
During or within five business days of the meeting required in subsection
(1)(a) of this rule, the certifier and certification supervisor must:
(A) Staff the case and review all the
information in the CPS assessment;
(B) Determine whether the information
indicates certification actions described in OAR
413-205-0000 to
413-205-0085 should be taken;
and
(C) Ensure documentation of the
results of the staffing in provider case notes in the Child Welfare electronic
information system.
(b)
After completing the staffing required in subsection (1)(a) of this rule, if
Child Welfare determines the Respite Certificate of Approval for the respite
provider:
(A) Must be revoked after a founded
or substantiated disposition, the assigned certifier must initiate
revocation of the certificate unless the respite provider
voluntarily terminates their certificate as described in OAR
413-205-0025.
(B) Will not be revoked after an unable to
determine or inconclusive disposition, the assigned certifier must:
(i) Submit written documentation supporting
the continued certification to the District Manager or Child Welfare Program
Manager for approval;
(ii) Upon
receiving approval for continued certification from the District Manager or
Child Welfare Program Manager, remove the respite provider from inactive
referral status;
(iii) Within ten
business days of receiving approval from the District Manager or Child Welfare
Program Manager, send written notification to the respite provider they are no
longer on inactive referral status and retain a copy of the written
notification in the certification file; and
(iv) Notify Child Welfare staff responsible
for placement the respite provider is no longer on inactive referral
status.
(5) The CPS worker or
supervisor, and the Child Welfare certifier or supervisor must meet with the
resource family or respite provider within ten business days of the completion
of the CPS assessment to explain the disposition and any
certification actions that will be taken unless the resource family or respite
provider declines the opportunity for a meeting.
Notes
Statutory/Other Authority: ORS 409.050 & ORS 418.005
Statutes/Other Implemented: ORS 419B.020, ORS 418.005, ORS 409.185, ORS 418.015 & ORS 419B.015
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