Or. Admin. Code § 413-080-0054 - Monthly Face-to-Face Contact Requirements
(1) A child or young adult in a child welfare
case.
(a) Except as provided in section (2)
of this rule, monthly face-to-face contact with a child or young adult in a
child welfare case must be made by one of the following Department staff to
ensure the safety, permanency, and well-being of the child or young adult:
(A) The primary caseworker;
(B) The caseworker's supervisor; or
(C) When designated by the caseworker's
supervisor as described in OAR
413-080-0067:
(i) Another caseworker or supervisor;
or
(ii) A social service
assistant.
(b) During the face-to-face contact required
in section (1) of this rule, Department staff must:
(A) Ensure the safety, permanency, and
well-being of the child or young adult;
(B) Address issues pertinent to case planning
and service delivery during the contact;
(C) A photo of the child or young adult must
be obtained and updated each year.
(D) Notify a supervisor when they determine
that the ongoing safety plan or the living environment is insufficient to
ensure the safety of the child or young adult to determine if a protective
action plan is necessary to ensure safety; and
(E) Notify a certifier when the well-being
needs of a child or young adult are not being met in a home certified by Child
Welfare, ODDS (Office of Developmental Disabilities Services within the
Department), or OYA (the Oregon Youth Authority).
(F) Comply with OAR
413-080-0051 when there is any
concern about the safety of a child or young adult.
(G) Comply with OAR
413-080-0052 when there is any
concern about a child-caring agency or proctor foster home, including the
well-being needs of a child in care not being met by a child-caring agency or
proctor foster parent.
(H) Comply
with OAR 413-080-0062 when information is
gathered or observations made that indicate a child or young adult may be a
victim of sex trafficking.
(I)
Comply with OAR 413-080-0065 when a healthcare
provider involved in the delivery or care of an infant identifies the child as
a substance affected infant.
(c) Department staff making face-to-face
contact must document in the Department's electronic information system:
(A) The date, type, and location of each
contact with the child, young adult, parent, guardian, or Indian
Custodian; and
(B) The
issues addressed during the contact.
(C) The new or updated photo of the child or
young adult.
(d) A
face-to-face contact with a child or young adult made by a social service
assistant:
(A) May be reported as the required
face-to-face contact no more than one time in any three-month period and no
more than four times within a year; and
(B) May not be reported as the required
face-to-face contact for consecutive months.
(e) Face-to-face contact with a child or
young adult in substitute care must occur in the substitute care placement
every other month.
(f) When face-to
face contact with a child or young adult in substitute care is not possible
because the child or young adult is missing, the caseworker must comply with
OAR 413-080-0053.
(2) A parent,
guardian, or Indian Custodian on a child welfare
case.
(a) Department staff must have
monthly face-to-face contact with the parents, guardians, or
Indian Custodians.
(b) When there
is an in-home ongoing safety plan, Department staff must have monthly
face-to-face contact in the home with the parents, guardians,
or Indian Custodian living in the home with the
child.
(c) A caseworker must have
face-to-face contact with the child and the child's parent, guardian, or Indian
Custodian within five working days of learning any of the following:
(A) The plan to manage child safety within
the current ongoing safety plan no longer sufficiently manages child safety,
including for an in-home ongoing safety plan, a change resulting in any of the
four in-home criteria no longer being met.
(B) A change in the protective capacity, the
family circumstances, or the composition of the household of a parent,
guardian, or Indian Custodian may negatively impact the ongoing safety
plan.
(C) The caseworker is
assigned a case that had been assigned to another caseworker (case
transfer).
(d) During
face-to-face contact in the home of a parent,
guardian, or Indian Custodian with an
infant, as defined in
413-015-0115, the
Department must:
(A) Observe
and assess the sleep environment of the infant, as defined in
413-015-0115;
(B) Inquire about the sleep practices the
family uses anytime the infant, as defined in
413-015-0115, is laid down to
sleep;
(C) Engage and educate the
family on safe sleep practices;
(D)
Support the family in problem solving to reduce sleep related
risk; and
(E) Document observations
of the sleep environment, any information gathered on sleep practices, whether
written information on safe sleep was provided and any efforts to reduce risk
in the Department's electronic information system.
(3) The substitute caregiver.
(a) Department staff described in subsection
(1)(a) of this rule must have monthly contact with the certified family or
provider.
(b) The face-to-face
contact with the child or young adult required in subsection (1)(e) of this
rule must include at least one of the certified adults or providers who provide
direct care for the child or young adult.
(c) During each face-to-face
contact in the home of a certified family providing
care for an infant, as defined in
413-015-0115, in the care or
custody of the Department, the Department
must:
(A) Observe and assess the sleep
environment of the infant, as defined in
413-015-0115;
(B) Inquire as to the sleep practices the
certified family uses anytime the infant, as defined in
413-015-0115, is laid down to
sleep;
(C) Engage and educate the
certified family on safe sleep practices, as needed;
and
(D) Document observations of
the sleep environment, any information gathered from the certified
family on their sleep practices and whether written information on
safe sleep was provided in the Department's electronic information
system.
(4) A
child placed through ICPC or placed internationally.
(a) When a child is placed in another state
through the ICPC or placed internationally, the caseworker must request that
officials from the receiving state or country have monthly face-to-face contact
to monitor child safety, permanency, and well-being.
(b) When the receiving state or country's
child welfare office is unwilling or unable to have monthly face-to-face
contact with the child, a plan must be developed to meet this
requirement.
(c) The caseworker
must document in the case file the type and level of contact the receiving
state or country will provide and how the contact is sufficient to confirm the
safety and well-being of the child.
(d) The documentation received from the
receiving state or country must be filed in the Department's electronic
information system.
Notes
Statutory/Other Authority: ORS 418.005 & ORS 409.050
Statutes/Other Implemented: ORS 418.005
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.