Or. Admin. Code § 414-305-0270 - Notifications

(1) A certified child care center must notify CCLD by 5:00pm the next business day of the following items:

(a) A change of director;

(b) A change in mailing address, when different from the physical address;

(c) A change in phone number;

(d) A known legal action or child abuse or neglect investigation, such as an arrest, criminal investigation or charge, or Victim Protection Order, involving any person for which a certified child care center is required to request a background check;

(e) An unscheduled temporary or permanent center closure;

(f) Any occurrence, including a natural disaster, that renders all or part of the certified child care center unsafe or unsanitary for a child including disruption of utilities or contaminated water;

(g) An incident that exposes children to an imminent risk of harm, such as a child leaving the center without the center's knowledge or being left alone on or off site or in a vehicle;

(h) An animal bite to an individual that occurs on site at any time or off site when participating in center activities;

(i) An accident involving transportation, unless there were no injuries and only minor damage to the vehicles;

(j) Any serious injury or incident involving a child;

(k) A child who is given the incorrect dosage of any medication;

(l) A child who took or received another person's medication;

(m) The death of a child or staff member that occurred on the premises of the center;

(n) Other dangers or incidents requiring emergency response such as a fire or temporarily relocating children;

(o) Any time prohibited discipline or prohibited actions occur (also see OAR 414-305-0710, Prohibited Discipline and Actions); and

(p) Any incident where physical restraint is used (also see OAR 414-305-0720, Physical Restraint).

(2) A certified child care center must notify CCLD of the following:

(a) An anticipated temporary or permanent center closing, other than a scheduled closing identified in center policy;

(b) An anticipated temporary or permanent change in location;

(c) An anticipated center change or alteration that impacts the amount of usable square footage or compliance with the requirements; and

(d) A change in center name.

(3) Any staff member who has reason to believe a child has been abused or neglected is required to report the matter immediately to the Oregon Child Abuse Hotline (1-855-503-7233), Department of Human Services Child Welfare, or a law enforcement agency. This requirement applies 24 hours a day. This requirement applies to any suspected physical, sexual or emotional abuse; child neglect, child endangerment, or child exploitation; inappropriate sexual contact between two or more children; or attempted suicide or threats of suicide by a child.

(4) A certified child care center must immediately notify the Oregon Health Authority of a known case, in individuals associated with the center, of a child care-restrictable disease, as defined in Oregon Health Authority administrative rules, OAR 333-019-0010.

(5) A certified child care center must immediately notify parents or an emergency contact if the parent cannot be reached and document if their child:

(a) Does not arrive on their own at the center as scheduled, such as when a school-age child is walking to the center or when a child is transported from another program;

(b) Is not present at the pick-up location as scheduled;

(c) Is involved in an incident that placed the child at risk such as being lost, missing or left alone on a playground, a field trip, or in a vehicle;

(d) Has experienced any suspected allergic reactions, as well as the ingestion of or contact with the allergen even if a reaction did not occur;

(e) Was not administered medication in accordance with directions;

(f) Received emergency medication for a life-threatening condition such as epinephrine;

(g) Sustains an injury that may need evaluation by a physician or any impact to a child's head;

(h) Has been exposed to poison;

(i) Has been fed human milk or formula intended for another child (see OAR 414-305-0610, Feeding Infants);

(j) Is bitten by an animal, when the skin is broken or when an evaluation by a physician may be needed;

(k) Is separated from the group due to an illness;

(l) Dies while in care; or

(m) Is involved in any incident where physical restraint is used.

(6) A certified child care center must notify parents upon child pick-up of:

(a) Daily happenings, including the infant and toddler daily records (also see OAR 414-305-0600, General Requirements for the Care of Infants and Toddlers and OAR 414-305-0220, Children's Records);

(b) Significant changes in their child's physical or emotional state;

(c) Known minor injuries such as minor cuts, scratches, and bites from other children requiring first aid treatment by employees;

(d) Their child being unsupervised at school or another location when not picked up on time;

(e) Illness or infestation symptoms that developed or changed;

(f) A child care restrictable disease or infestation exposure from staff or another child;

(g) Administration of a medication for a non-life-threatening condition that is only administered as needed;

(h) An animal bite to a child, when the skin is not broken;

(i) Implemented emergency plans and procedures, except for drills; and

(j) Anticipated closure of the center.

(7) The Department will notify parent(s) or guardian(s) of children under 12 months of age enrolled in the center of any valid non-compliance with OAR 414-305-0620(1)(a)(A) through (C), OAR 414-305-0620(1)(b) and (c), and OAR 414-305-0630(1)(a) through (l).

Notes

Or. Admin. Code § 414-305-0270

ELD 10-2023, adopt filed 06/28/2023, effective 1/1/2024; DELC 32-2024, minor correction filed 04/11/2024, effective 4/11/2024; DELC 65-2024, minor correction filed 05/06/2024, effective 5/6/2024

Statutory/Other Authority: ORS 329A.260

Statutes/Other Implemented: ORS 329A.260