Or. Admin. Code § 414-320-0250 - [Effective 7/1/2025] Program Records

A certified ONB program must maintain the following program records, either in paper or electronic format:

(1) The current day's attendance record for each group of children. All caregivers must have access to the attendance records to determine which children are in care during their work shift, changes in caregivers, and emergency evacuations. The daily attendance record must include:

(a) The child's full name; and

(b) Times recorded as children arrive and depart so that the record shows the children in attendance at any given time.

(c) If a group of children separates from the larger group, the responsible staff member must have a method to account for the children in the separate group, such as a written list of the children's names.

(2) Daily staff attendance records to include:

(a) The staff member's name;

(b) Times recorded as staff arrive and depart so that the record shows the staff member in attendance at any given time; and

(c) Group assignment.

(3) Written reports of injuries as identified in OAR 414-320-1020 (2), Injuries;

(4) A visitor log to document all adults, excluding persons authorized to drop off and pick up a child, that includes name, relationship to ONB program (e.g., volunteer, vendor, guest, etc.), and recorded time in and out of the program.

(5) Documentation of the administration of any medication that includes:

(a) The child's name;

(b) Medication administered;

(c) The date and time when medication was administered;

(d) The dosage or amount of medication administered;

(e) Any side effects exhibited by the child; and

(f) The signature of the person who administered the medication (also see OAR 414-320 -1030, Medications).

(6) Written record of suspected child abuse and neglect reports made to the Department of Human Services Child Welfare or law enforcement.

(7) Written records regarding emergency preparedness and fire prevention such as dates of drills (also see OAR 414320-0210, Emergency Preparedness and Response, and OAR 414-320-0860, Fire Protection).

Notes

Or. Admin. Code § 414-320-0250

DELC 2-2025, adopt filed 03/26/2025, effective 7/1/2025

Statutory/Other Authority: ORS 329A.260

Statutes/Other Implemented: ORS 329A.280