Or. Admin. Code § 414-320-0270 - [Effective 7/1/2025] Notifications

(1) A certified ONB program must notify DELC by 5:00pm the next business day of the following items:

(a) A change of director;

(b) A change in mailing address, when different from the physical address;

(c) A change in phone number;

(d) A known legal action or child abuse or neglect investigation, such as an arrest, criminal investigation or charge, or Victim Protection Order, involving any person for which a certified ONB program is required to request confirmation of Central Background Registry enrollment;

(e) Any occurrence, including a natural disaster or contaminated water, that renders all or part of the licensed premises unsafe for a child;

(f) An incident that exposes children to an imminent risk of harm, such as a child leaving the ONB program without the ONB program's knowledge or being left alone on or off site or in a vehicle;

(g) An animal bite to an adult or child that occurs on site at any time or off site when participating in ONB program activities;

(h) An accident involving transportation, unless there were no injuries and only minor damage to the vehicles;

(i) Any serious injury or incident, as defined in OAR 414-320-0100 (55), involving a child;

(j) A child who is given the incorrect dosage of any medication;

(k) A child who took or received another person's medication;

(l) The death of a child or staff member that occurred on the premises of the ONB program;

(m) Other dangers or incidents requiring emergency response such as a fire or temporarily relocating children;

(n) Any time prohibited discipline or prohibited actions occur (also see OAR 414-320 -0710, Prohibited Discipline and Actions); and

(o) Any incident where physical restraint is used (also see OAR 414-320 -0720, Physical Restraint).

(2) A certified ONB program must notify DELC prior to any of the following:

(a) An anticipated temporary or permanent certified ONB program closing, other than a scheduled closing identified in ONB program policy;

(b) An anticipated temporary or permanent change in location of outdoor classroom or certified ONB program premises;

(c) An anticipated certified ONB program change or alteration that impacts the amount of usable square footage or compliance with the requirements;

(d) A change in licensed space; and

(e) A change in ONB program name.

(3) Any staff member who has reason to believe a child has been abused or neglected is required to report the matter immediately to the Oregon Child Abuse Hotline (1-855-503-7233), Department of Human Services Child Welfare, or a law enforcement agency. This requirement applies 24 hours a day. This requirement applies to any suspected physical, sexual or emotional abuse; child neglect, child endangerment, or child exploitation; inappropriate sexual contact between two or more children; or attempted suicide or threats of suicide by a child.

(4) A certified ONB program must immediately notify the Oregon Health Authority of a known case, in individuals associated with the ONB program, of a child carerestrictable disease, as defined in Oregon Health Authority administrative rules, OAR 3330190010.

(5) A certified ONB program must immediately notify parents or an emergency contact if the parent cannot be reached and document if their child:

(a) Does not arrive on their own at the certified ONB program as scheduled, such as when a school-age child is walking to the program or when a child is transported from another program;

(b) Is not present at the pick-up location as scheduled;

(c) Is involved in an incident that placed the child at risk such as being lost, missing or left alone on the certified ONB program premises, a field trip, or in a vehicle;

(d) Has experienced any suspected allergic reactions, as well as the ingestion of or contact with the allergen even if a reaction did not occur;

(e) Was not administered medication in accordance with directions;

(f) Received emergency medication such as epinephrine for a life-threatening condition;

(g) Sustains an injury that may need evaluation by a physician or any impact to a child's head;

(h) Has been exposed to poison;

(i) Has been exposed to poison oak, poison ivy, or other poisonous plant;

(j) Is bitten by an animal, when the skin is broken or when an evaluation by a physician may be needed;

(k) Is separated from the group due to an illness;

(l) Dies while in care; or

(m) Is involved in any incident where physical restraint is used.

(6) A certified ONB program must immediately notify parents in writing if a condition or restriction is placed on the license.

(7) A certified ONB program must notify parents upon child pick-up of:

(a) Daily happenings;

(b) Significant changes in their child's physical or emotional state;

(c) Known minor injuries such as minor cuts, scratches, and bites from other children requiring first aid treatment by employees;

(d) Their child being unsupervised at school or another location when not picked up on time;

(e) Illness or infestation symptoms that developed or changed;

(f) A child care restrictable disease or infestation exposure from staff or another child;

(g) Administration of a medication for a non-life-threatening condition that is only administered as needed;

(h) An animal bite to a child, when the skin is not broken;

(i) Implemented emergency plans and procedures, except for drills; and

(j) Anticipated closure of the certified ONB program.

Notes

Or. Admin. Code § 414-320-0270

DELC 2-2025, adopt filed 03/26/2025, effective 7/1/2025

Statutory/Other Authority: ORS 329A.260

Statutes/Other Implemented: ORS 329A.280