Or. Admin. Code § 419-400-0110 - Licensing Umbrella Rules: Policies and Procedures

(1) For each program it is licensed to operate, a licensee must have and adhere to comprehensive written policies and procedures that are well organized, accessible, and easy to use.

(2) In addition to other policies and procedures required by these rules, the policies and procedures in section (1) of this rule must include:

(a) A written policy on mandatory child abuse reporting, consistent with ORS 418.257, 418.258, 419B.005, 419B.010, and 419B.015 that includes requirements that child-caring agency employees, staff, contractors, agents, and proctor foster parents do all of the following:

(A) Immediately report suspected child abuse directly to the Department via the child abuse reporting hotline.

(B) Receive child-caring agency-provided training on mandatory abuse reporting requirements as part of employee orientation and at least annually thereafter as described in OAR 419-400-0120.

(C) Receive child-caring agency-provided training on the definitions of child abuse in ORS 418.257 and 419B.005 that apply in child-caring agencies.

(b) A written policy and procedure on documenting, reporting, and saving information about critical events and other types of incidents that includes, but is not limited to:

(A) What situations, circumstances, or events warrant a written report. This must include critical events (see OAR 419-400-0230(11)(b)) but may include additional types of incidents or events that the agency tracks internally or is required to provide by other regulatory agencies.

(B) What information will be included in a written report. This must include, but is not limited to, the following:

(i) Description of the incident including, but not limited to, any injury, accident, or unusual incident. If the incident involves a hold or restraint, whether the child in care was injured or reported pain or injury.

(ii) Whether the report meets the definition of a critical event (see OAR 419-400-0230(11)(b)).

(iii) Description of the actions the child-caring agency took in response to the incident.

(iv) Any children in care involved.

(C) Whether and how a report will be shared. Critical events must be shared with the child-caring agency's assigned licensing coordinator (see OAR 419-400-0230(11)(b)) but other types of reports may be shared with other regulatory agencies or legal guardians.

(D) How a report will be saved. This must include, but is not limited to, ensuring the report is placed in the individual child in care's record if applicable.

Notes

Or. Admin. Code § 419-400-0110

CWP 29-2008, f. & cert. ef. 10-17-08; CWP 12-2016(Temp), f. & cert. ef. 7-1-16 thru 12-27-16; CWP 22-2016, f. & cert. ef. 12-1-16; CWP 57-2018, amend filed 06/29/2018, effective 06/29/2018; CWP 126-2018, amend filed 12/26/2018, effective 01/01/2019; Renumbered from 413-215-0056 by CWP 26-2022, filed 11/28/2022, effective 12/1/2022; OTIS 21-2023, minor correction filed 01/18/2023, effective 1/18/2023

Statutory/Other Authority: ORS 409.050, ORS 418.005, ORS 418.255 & ORS 418.240

Statutes/Other Implemented: ORS 418.205 - 418.327