Or. Admin. Code § 419-440-0210 - Foster Care Agencies: Information About Children in Care Placed in Physical Custody of the Foster Care Agency
A foster care agency must comply with all of the following requirements:
(1) Case
files for children in care. For each child in care the
foster care agency accepts for placement, the foster
care agency must maintain an individual record that includes a summary
sheet containing all of the following information:
(a) The name, gender, date of birth,
religious preference, and previous address of the child in
care.
(b) The name and
location of the child in care's previous school.
(c) The date of admission to the
program.
(d) The
status of the child in care's legal custody, including the name of each person
responsible for consents and authorizations.
(e) The name, address, and telephone number
of:
(A) The parents of the child in
care.
(B) The legal
guardian of the child in care, if different than parents, and
their legal relationship to child.
(C) Other family members or
other persons identified by the child in care, child in care's
family, and parent or guardian as significant to the child in
care.
(D) Other
professionals to be involved in service planning, if applicable.
(f) Any required signed consents
and authorizations.
(2)
Service planning.
(a) All documentation,
including, but not limited to service plans, daily notes, assessments, progress
reports, medication records, and incident reports, must be written in terms
that are easily understood by all persons involved in service
planning.
(b) Intake documentation.
A foster care agency must complete a written intake document
containing screening information on the date the foster care
agency accepts a child in care except in the case of
an emergency placement, when the intake document must be completed within 48
hours of admission.
(c) Each
child in care must be served according to an individual
written service plan developed by staff of the foster care
agency and including, whenever possible, the child in
care, the child in care's family, and other
professionals involved with the child in care or
family. This document must outline goals for services and care
coordination.
(d) Assessment. A
comprehensive assessment must be completed within the first 45 days of
placement. This assessment must include relevant historical information,
current behavioral observations, any identified needs for services, and a
description of how the foster care agency will provide or
coordinate services.
(e) Service
plan and review.
(A) Within 60 days of
placement, a formal service plan must be developed by staff of the
foster care agency in conjunction with the child in
care and their parents or legal guardians, and any other persons who
are actively involved with the family, as
appropriate.
(B) The service plan
must reflect how the foster care agency will address the child
in care's issues, describe the anticipated outcomes of the placement, and be
reviewed and approved by the child in care and the legal
guardian or parent, unless contraindicated.
(C) The service plan must be reviewed by the
foster care agency at least quarterly.
(D) Service plans must be revised at any time
additional information becomes available indicating that other services should
be provided.
(3) Case management.
(a) The foster care agency
must document services provided, as necessary, to track and monitor progress
toward the achievement of service plan goals.
(b) Discharge. The foster care
agency must identify how a child in care's progress will be evaluated,
and how the determination is made of readiness for discharge or unsuitability
for continued stay.
(c) Discharge
planning. Discharge planning for a child in care must be a
participatory decision-making process between the child in
care, staff of the foster care agency, the parent or
legal guardian, and significant others. As used in this rule, "significant
others" means relatives, friends, or interested members of the community who
are approved by the parent or legal guardian. The discharge plan must include:
(A) Identification of the child in
care's individual needs.
(B) Identification of natural and community
supports available upon discharge.
(C) Identification of resources needed to
assist the child in care to continue to work on identified
goals.
(d) Discharge
instructions. The foster care agency must provide the
child in care and the child in care's guardian with discharge
instructions on or before the discharge date, including current medications,
name of the doctor who prescribed each medication, any outstanding medical or
other appointments, and other follow-up instructions as needed.
(e) Follow-up services. The foster
care agency must identify any transitional or aftercare services or
service coordination that will be offered by the
program.
(f)
Incident reporting. A written description of any injury, accident, or unusual
incident involving a child in care must be placed in the
individual child in care's record.
(4) Financial records. A foster care
agency must keep a separate written record for each child in
care itemizing all money received or disbursed on behalf of the
child in care. The record must include all of the following:
(a) The date of each receipt and disbursement
and the amount of each.
(b) The
source of income.
(c) The purpose
of each disbursement.
(d) The
signature of the person making each entry.
(e) The signature of the child in
care for each entry.
(5) Personal possessions records. An
individual written inventory must be maintained for each child in
care of all personal possessions belonging to the child in
care. The record must be updated as needed.
(6) The foster care agency
will ensure, in policy, that:
(a) Disallowable
items are either stored, or returned to the parent or legal guardian;
and
(b) All money and personal
belongings are returned to the child in care, child in care's
parent or legal guardian at the time of discharge, or an account provided of
any missing items.
Notes
Statutory/Other Authority: ORS 409.050, ORS 418.005, ORS 418.248 & ORS 418.240
Statutes/Other Implemented: ORS 418.205 - 418.325
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