Or. Admin. Code § 603-048-0500 - Record Keeping Requirements
(1) Licensees must maintain records required
under these rules for no less than three (3) years after the total disposition
of each harvest, seed, immature plant, or process lot, as identified by unique
identifier assigned pursuant to this rule.
(2) For purposes of identifying industrial
hemp and industrial hemp products and commodities for record keeping:
(a) Growers must assign each harvest lot of
industrial hemp produced by the grower a harvest lot identifier as that term is
defined in 603-048-0010.
(b)
Growers must assign each seed lot produced by the grower a seed lot identifier
as that term is identified in OAR 603-048-0010.
(c) Growers must assign immature plant lot
transferred or sold by the grower an immature plant lot identifier as that term
is identified in OAR 603-048-0010.
(d) Handlers must assign a process lot
identifier as that term is defined in 603-048-0010 to any hemp items made by
the handler.
(e) Licensees must
assign a unique identifier to each lot of industrial hemp, industrial hemp for
human consumption, and hemp items received from outside Oregon.
(3) Grower Recordkeeping. A grower
must create and maintain records for all industrial hemp planted or produced
that includes the following information:
(a)
The harvest lot, seed lot, and immature plant lot identifier as
applicable;
(b) Grow site and
production area identifiers;
(c)
Date of harvest if applicable;
(d)
Any and all sampling and testing documentation from preharvest
testing;
(e) Documentation of any
production area not planted during the licensing year and documentation of
reporting to the Department in accordance with OAR
603-048-0400(2)(f).
(f) For
cannabis waste and all other cannabis disposal:
(A) Documentation of disposal, including
photos or videos, as required in OAR 603-048-0640; and
(B) Documentation of required reports to the
Department as required in OAR 603-048-0640.
(4)
(a)
Industrial Hemp Recordkeeping. A licensee must create and maintain records for
each harvest lot, seed lot, or immature plant lot, or portion thereof, of
industrial hemp that includes the following information:
(A) The name and address of the person(s)
transferring the lot to the licensee or receiving the lot from the
licensee.
(B) The hemp or marijuana
license number of the person(s) transferring or receiving the lot. If the lot
is received from or transferred to outside of Oregon, include the hemp or
marijuana outside-state license number of the person(s) transferring or
receiving
(C) The harvest lot, seed
lot, or immature plant lot identifier for each lot received or
transferred;
(D) The date of
receipt or transfer;
(E) The amount
of industrial hemp (plants, material, seeds) received or transferred in
pounds;
(F) All test reports for
each lot received or transferred;
(G) If transferred to an OLCC licensee(s),
the UID number(s), as that term is defined in OAR 845-025-1015, assigned to the
harvest lot(s).
(b) The
requirements of section (4)(a) of this rules does not apply to sale or
transfers of immature plants to a consumer.
(5) Recordkeeping for Industrial Hemp for
Human Consumption and Hemp Items.
(a) A
licensee must create and maintain records for the receipt or transfer of each
process lot, or portion thereof, of industrial hemp for human consumption and
hemp items that include the following information:
(A) The name and address of the person(s)
transferring the industrial hemp for human consumption or hemp items to the
licensee or receiving the industrial hemp for human consumption or hemp items
from the licensee.
(B) The hemp or
marijuana license number of the person(s) transferring or receiving the process
lot. If the process lot is received from or transferred to outside of Oregon,
include the hemp or marijuana outside-state license number of the person
transferring or receiving.
(C) The
process lot identifier or unique identifier for the industrial hemp for human
consumption and hemp items received or transferred.
(D) The date of receipt or
transfer;
(E) The amount in units
or pounds received or transferred;
(F) All test reports for the industrial hemp
for human consumption and hemp items received or transferred;
(G) If transferred to an OLCC licensee, the
UID number(s), as that term is defined in OAR 845-025-1015, assigned to
industrial hemp for human consumption and hemp items transferred.
(b) The requirements of section
(5)(a) of this rule does not apply to sale or transfers from a licensee to a
consumer.
(c) A licensee must
create and maintain records for each process lot, or portion thereof, of
industrial hemp for human consumption and hemp items that are disposed. The
records must include the process lot identifier, the date of disposal, reason
for disposal, and the amount disposed.
(6) Handler Recordkeeping. A handler must
create and maintain disposition information for each harvest lot and process
lot of industrial hemp, industrial hemp for human consumption and hemp items,
or portion thereof received or transferred that includes the following
information:
(a) Whether the industrial hemp,
industrial hemp for human consumption, or hemp items was transferred without
processing;
(b) If processed:
(A) The process lot identifier;
(B) The method of processing;
(C) The type of hemp item created from the
industrial hemp, industrial hemp for human consumption, or hemp item;
and
(D) The amount in units or
pounds of the hemp item created.
(7) A licensee must provide, upon the
Department's request, records relating to the operation of the licensed
business or any key participant in the licensed business, including but not
limited to records required to be maintained by the legal entity under ORS
60.771,
63.771, 65.77167.150,
70.050 or other applicable
laws.
(8) It is a separate
violation for each harvest or process lot, or portion thereof, that a licensee
fails to create or maintain records as required by this rule. In addition, each
failure to comply with an obligation described under this rule is a separate
violation for each harvest or process lot, or portion thereof.
Notes
Statutory/Other Authority: ORS 561.190 & ORS 571.260-571.348
Statutes/Other Implemented: ORS 571.260-571.348
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