Or. Admin. Code § 741-065-0070 - Requirements for Internal Reviews
(1) Over a three year period, the RTA must
conduct on-going internal reviews that cover all the elements its safety,
security and emergency preparedness and response plans to evaluate the
compliance and measure the effectiveness of the plans.
(2) The internal reviews referenced in the
plans must described the process used by the RTA to ensure that planned and
scheduled internal reviews are performed to evaluate compliance with the plans.
The description must include:
(a)
Identification of departments and functions subject to review;
(b) Responsibility for scheduling
reviews;
(c) The process for
conducting reviews, including the development of checklists and the issuing of
reports and findings resulting from the reviews; and
(d) Tracking the status of
findings.
(3) The RTA
shall notify the SSOA at least 30 days prior to any planned internal reviews.
The RTA shall submit to the SSOA copies of the checklists and procedures it
will use for the review, at the time of notification.
(4) Each internal review must be performed in
accordance with the written checklist by personnel technically qualified to
verify compliance and assess the effectiveness of the plan components being
reviewed. The reviewers may be organizationally assigned to the unit
responsible for the activity being reviewed, but they must be independent from
the first line of supervision responsible for performing the activity being
reviewed, i.e., the person responsible for the activity being reviewed is not
permitted to conduct the internal review nor is their supervisor. It must be
someone without primary responsibility for the task. Within 30 days of
completion of each internal review the RTA must produce and submit a written
report to SSOA detailing the results of the internal review.
(5) Internal reviews must be documented in an
annual report that covers the reviews performed and the results of each review
in terms of the adequacy and effectiveness of the plans. The annual report for
the internal reviews performed during the preceding year must be submitted to
the SSOA prior to the 15th of February of each year, pursuant to OAR
741-065-0078(3).
(6) Each RTA shall
conduct an annual review of its System Safety Program Plan, System Security
Plan and Emergency Preparedness and Response Plan.
(7) Each RTA shall provide to the SSOA the
process and timeline for conducting an annual review and update of the
plan.
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