Or. Admin. Code § 804-025-0035 - Auditing of PDH
(1)
Each active registrant is subject to being audited annually.
(2) The Board randomly selects registrants
for audit on a quarterly basis during each year.
(3) Registrants receiving an audit
notification shall provide documentation of satisfying the continuing education
requirements for the audit period within 21 days or by the deadline set by the
Board in writing. Documentation shall at a minimum include:
(a) The Board-approved PDH log identifying
all PDH activities for the audit period; and
(b) Supporting documentation validating all
PDH for the audit period for which the registrant is seeking credit, except
that:
(A) The registrant is not required to
submit PDH documentation for PDH activities identified on the log beyond the
annual PDH requirement unless the registrant is requesting Board confirmation
of carryover hours that can be applied to the subsequent renewal period; and
(c) Proof of exemption
from the continuing education requirements per OAR 804-025-0010(1), where
applicable.
(4) PDH
documentation received from the registrant is reviewed by the Board's
Continuing Education Coordinator (CEC). If the documentation is incomplete, the
audited registrant will be given notice and be provided with at least 21 days
after such notice to provide additional documentation.
(5) The CEC recommendation will be presented
for approval to the Board, except for audits completed for reinstatement of
registration purposes as per OAR 804-022-0020(7).
(6) If the Board disallows one or more
continuing education activities claimed, the Board may, at its discretion,
allow the registrant up to 90 days after notification to substantiate the
original claim or to complete other continuing education activities sufficient
to meet the minimum requirements for the audit period.
(7) If the registrant fails to furnish the
information required by the Board or if the information is ultimately not
sufficient to satisfy Board requirements, the registration may not be renewed.
Alternatively or in addition to non-renewal of registration, the Board may
pursue other disciplinary action, civil penalties, or both as sanction for
non-compliance per ORS
671.404,
671.408, and
671.995.
(8) Written notification of the Board's
decision on the audit will be issued to the registrant.
(9) It is the responsibility of the
registrant to identify all PDH completed on the PDH log. Any carryover PDH may
be used only in the renewal period immediately following the audit period. A
letter informing the registrant of approved carryover hours may be submitted
without additional documentation for those PDH if the registrant is selected
for audit in the next year.
Notes
Stat. Auth.: ORS 671.395, 671.404, 671.408, 671.415, 671.995
Stats. Implemented: ORS 671.395
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