Or. Admin. Code § 820-001-0020 - Fees for Public Records and Publications
(1) All requests for copies of public records
pertaining to the Oregon State Board of Examiners for Engineering and Land
Surveying, shall be submitted in writing, electronic mail, or by completion of
the Public Records Request form provided by the Board. Requests are subject to
disclosure according to the Public Records Law, ORS Chapter 192.
(2) The Board may charge a fee reasonably
calculated for costs of providing and conveying copies of public records. Fees
shall not exceed the cost of locating, compiling, making available for
inspection, preparing copy in paper, audio, computer disk, and delivering
public records. All estimated fees and charges must be paid before public
records will be made available for inspection or copies provided.
(3) The Board shall notify a requestor of the
estimated costs of making records available for inspection or providing copies
of records to the requestor. If the estimated costs exceed $25, the Board shall
provide written notice and shall not act further to respond to the request
unless and until the requestor confirms that the requestor wants the Board to
proceed with making the public records available.
(4) The Board shall charge 25¢ per page
for the first 20 pages and 15¢ per page thereafter to cover the costs of
photocopying or scanning and normal and reasonable staff time to locate,
separate, photocopy, or scan and return document(s) to file and to prepare and
transmit public record(s) to requestors. If, for operational or other reasons,
the Board uses the services of an outside facility to photocopy or scan
requested records, the Board shall charge the actual costs incurred.
(5) "Page" refers to the number of copies
produced. Staff will not reduce the copy size or otherwise manipulate records
in order to fit additional records on a page, unless staff concludes that it
would be the most effective use of their time. Consistent with ORS
192.240, all copies will be
double-sided. A double-sided copy will be charged as two single pages.
(6) Additional charges for staff
time may be made when responding to record requests that staff determines to
require more than the normal and reasonable time for responding to routine
record requests. Staff time shall be charged at $30 per hour, with a $7.50
minimum.
(7) The Board shall
charge $50 for a listing that contains registrants, certificate holders, and
interns registered with the Board. Requests for formatting data will be charged
as per subsection (6) of this rule.
(8) Actual costs for delivery of records such
as first class postage and courier fees.
(9) The Board shall charge $20 for certified
copies.
(10) The Board shall
charge $10 for compact discs containing requests.
(11) The Board shall charge $5 for each audio
record transmitted by email.
(12)
The Board shall charge actual attorney fees for the cost of time spent by the
attorney in reviewing the public records request for compliance with disclosure
exemptions contained in ORS Chapter 192.
Notes
Stat. Auth.: ORS 670.310 & 672.255
Stats. Implemented: ORS 672.002 - 672.325
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