Or. Admin. Code § 855-104-0055 - Record and Document Retention

(1) Each licensee and registrant must create documents and retain records required by ORS 475, ORS 689, and OAR 855. Documents and records:

(a) May be in written or electronic format;

(b) Must be stored securely;

(c) Must be made available to the board upon request; and

(d) Must be retained for 3 years except that:

(A) Clinical pharmacy records must be retained for 7 years; and

(B) Training records for immunization administration and protocol and formulary compendia prescribing, must be retained for 6 years or uploaded into the licensee's electronic licensing record with the board;

(2) Records generated by a registrant:

(a) Must be stored on-site by the registrant for at least 12 months and must be provided to the board immediately upon request at the time of inspection;

(b) May be stored in a secured off-site location after 12 months of storage at the registrant and must be provided to the board upon request within 3 business days;

(3) Records generated in the practice of pharmacy that do not belong to a registrant must be stored by a Pharmacist in a secure manner and provided to the board upon request within 3 business days; and

(4) Records must be retained for longer periods of time than required under this rule if:

(a) Federal law provides for a longer retention schedule; or

(b) Licensee or registrant has received notice of a Board investigation to which the records would be relevant;

(c) Licensee or registrant has received a Board request to retain the records for a longer period of time.

Notes

Or. Admin. Code § 855-104-0055

BP 15-2023, adopt filed 08/15/2023, effective 3/1/2024

Statutory/Other Authority: ORS 689.205

Statutes/Other Implemented: ORS 689.155, ORS 689.508