Or. Admin. Code § 856-010-0007 - Fee For Copies
(1) All requests
for copies of public records in the custody of the Oregon Board of Maritime
Pilots shall be submitted in writing or by electronic mail. Requests are
subject to disclosure according to the Public Records Law, ORS Chapter
192.
(2) The Board may charge a fee
reasonably calculated for costs of providing and conveying copies of public
records. Fees shall not exceed the cost of locating, compiling, making
available for inspection, preparing copy in paper, audio, computer disk, and
delivering public records. Unless there is an abuse by the requestor, at least
the first 30 minutes of staff time spent on the public records request is free
of charge. All estimated fees and charges must be paid before public records
will be made available for inspection or copies provided.
(3) The Board shall notify a requestor of the
estimated costs of making records available for inspection or providing copies
of records to the requestor. If the estimated costs exceed $25, the Board shall
provide written notice and shall not act further to respond to the request
unless and until the requestor confirms that the requestor wants the Board to
proceed with making the public records available. If the estimated costs exceed
$250, the Board shall attempt to assist the requestor refine the request to
reduce the cost, if possible.
(4)
Unless a request or series of requests in the aggregate is 5 pages or less, the
Board shall charge 30¢ per page for public records. If, for operational or
other reasons, the Board uses the services of an outside facility to photocopy
or scan requested records, the Board shall charge the actual costs
incurred.
(5) "Page" refers to the
number of copies produced. Staff will not reduce the copy size or otherwise
manipulate records in order to fit additional records on a page, unless staff
concludes that it would be the most effective use of their time. A double-sided
copy will be charged as two single pages.
(6) Additional charges for staff time may be
made when responding to record requests that staff determines to require more
than the normal and reasonable time for responding to routine record requests.
Staff time shall be charged at $50 per hour, with a $7.50 minimum.
(7) The Board shall charge any actual costs
for delivery of records such as first class postage and courier fees.
(8) The Board shall charge $20 for certified
copies.
(9) The Board shall charge
$10 for compact discs containing requests.
(10) The Board shall charge $5 for each audio
record transmitted by email.
(11)
The Board shall charge actual attorney fees for the cost of time spent by its
attorney in reviewing the public records request for compliance with disclosure
exemptions contained in ORS Chapter 192.
Notes
Statutory/Other Authority: ORS 192 & 776
Statutes/Other Implemented: ORS 192.410 - 192.440
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