22 Pa. Code § 23.35 - Transportation by contract

(a) To compute the maximum allowable costs for reimbursement purposes, the allowable amount shall be determined by adding together the items covered in subsection (b) if they are applicable. The maximum allowable costs per contractor exceed the amount paid to the contractor under the terms of the approved written contract.

(b) The maximum allowable costs for reimbursement are the sum of the amounts determined in accordance with the following:

(1) A basic annual allowance per vehicle shall be computed as follows:

(i) For each vehicle approved and used in pupil transportation both to and from school during the full school term under an approved contract, an allowance of $540 shall be made except that for vehicles with an approved rated pupil capacity of ten or less, the allowance shall be $360. Each qualifying vehicle shall be allotted an additional amount determined by multiplying the approved rated pupil capacity of the vehicle times $20 if the vehicle is from 1 to 3 years of age; times $18 if the vehicle is from 4 to 6 years of age; times $16 if the vehicle is from 7 to 10 years of age; and times $12 if the vehicle is 11 years of age or over.

(ii) If a vehicle is used daily only for transportation either to school or from school, the basic annual allowance shall be reduced by 50 percent. If a vehicle is used less than the full school term, the basic annual allowance shall be prorated in accordance with the fractional part of the term the vehicle was in usage.

(iii) If the approved mileage which a vehicle travels daily in transporting pupils to and from school is less than 20 miles, the basic allowance shall be reduced to the amount determined by multiplying the basic allowance times a fraction in which the numerator is the number of approved miles the vehicle travels daily and the denominator is 20.

(2) The mileage allowance for reimbursement purposes shall be computed by multiplying the approved annual mileage to and from school during the school term times 23¢.

(3) The utilized passenger capacity miles allowance for reimbursement purposes shall be determined by multiplying the approved utilized passenger capacity miles of service to and from school provided during the school term times $3.50 per thousand or fraction thereof.

(4) When heavily congested traffic conditions or driver layover time for economy in operation requires for a specified vehicle in the district program of pupil transportation a greater number of driver hours than the quotient of the total annual mileage for approved transportation to and from school divided by 15 miles, the district may qualify for an additional allowance for excess driver hours subject to approval by the Department. School districts requesting an allowance for excess driver hours shall submit with their request for reimbursement a written justification and supporting evidence of entitlement for this allowance to the Department for review, evaluation and approval of the number of excess hours allowable for reimbursement purposes, if any. The additional amount, if any, allowable for reimbursement purposes on account of approved excess driver hours shall be computed by multiplying the number of excess driver hours approved by the Department times $3.

(c) Approved reimbursable costs of approved reimbursable pupil transportation provided by contract shall be computed by multiplying the maximum allowable costs for reimbursement in subsection (b) by the cost index in § 23.39 (relating to adjustments).

Notes

22 Pa. Code § 23.35

The provisions of this § 23.35 adopted June 6, 1975, effective 6/7/1975, 5 Pa.B. 1453; amended August 3, 1990, effective 8/4/1990, and apply to pupil transportation services provided beginning with the 1990-91 school year and reimbursements payable beginning during the 1991-92 Fiscal Year, 20 Pa.B. 4194.

This section cited in 22 Pa. Code § 23.36 (relating to transportation by district owned equipment).