237 Pa. Code r. 166 - Maintaining Records in the Clerk of Courts
A.
Generally. The juvenile
court file is the official court record and shall contain all court orders,
court notices, docket entries, filed documents, evidence admitted into the
record, and other court designated documents in each juvenile case. These
records shall be maintained by the clerk of courts and shall not be taken from
the custody of the clerk of courts without order of the court.
B.
Docket entries. The clerk
of courts shall maintain a list of docket entries: a chronological list, in
electronic or written form, of documents and entries in the official court
record and of all proceedings in the case. The clerk of courts shall make
docket entries at the time the information is made known to the
clerk.
C.
Contents of
docket entries. The docket entries shall include, at a minimum, the
following information:
1) the juvenile's
name, last known address, date of birth, if known;
2) the names and addresses of all attorneys
who have appeared or entered an appearance, the date of the entry of
appearance(s), and the date of any withdrawal of appearance(s);
3) notations concerning all papers filed with
the clerk, including all court notices, appearances, admissions, motions,
orders, findings and adjudications, and dispositions, briefly showing the
nature and title, if any, of each paper filed, writ issued, and motion made,
and the substance of each order or disposition of the court and of the returns
showing execution of process;
4)
notations concerning motions made orally or orders issued orally in the
courtroom when directed by the court;
5) a notation of every judicial proceeding,
continuance, and disposition;
6)
the location of exhibits made part of the record during the
proceedings;
7)
a) the date of receipt in the clerk's office
of the order or court notice;
b)
the date appearing on the order or court notice; and
c) the date and manner of service of the
order or court notice; and
8) all other information required by Rule
345.
D.
Electronic Format. If a judicial district has provided for
electronic filing pursuant to Rule 205, the juvenile court file in which
electronic filing has been utilized may be maintained solely in an electronic
format as long as copies of the documents maintained in the juvenile court file
may be produced in a physical paper format.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.