The letter of submission shall be in duplicate for hard
copy filings, shall clearly identify the insurer whose name appears on the
forms and the filer, and shall be sent to the appropriate bureau director in
the Office of Rate and Policy Regulation under the requirements of §
89b.4(e)
(relating to general filing procedure). Only one copy of the letter of
submission is necessary for electronic submissions. The letter shall contain at
least all of the following information for each form submitted:
(1) The identifying form number.
Additionally, if the form is other than a policy, contract or certificate, the
form number of the policy, contract or certificate with which it will be used,
and the date approved by or filed with the Department, or if not approved or
filed, the date last submitted to the Department, or if for more general use,
the type or group of the forms shall be described. If the form is a group
certificate, the form number of the group master policy with which it will be
used, and the date the group master policy was approved by or filed with the
Department, or if not approved or filed, the date last submitted to the
Department, or if the certificate is for general use, the types of group master
policies with which it will be used.
(2) A designation of the general type of form
submitted; for example, policy, contract, certificate, rider, endorsement,
amendment, agreement, application, insert page or other general type.
(3) A brief statement of the specific type of
insurance or annuity benefit coverage provided by the form. If the form does
not provide insurance or annuity benefit coverage, a brief statement of the
specific purpose of the form.
(4)
If the form contains any provision, condition, feature or concept that departs
from those generally used by the industry and that could be construed as new,
innovative, uncommon or unusual, a statement to this effect and an explanation
of the specific purpose of the provision, condition, feature or
concept.
(5) An explanation of the
marketing method, if the method of marketing of the form departs from the
direct sales approach or employs a new concept.
(6) If the form is a new one, not replacing
an existing form, a statement to that effect.
(7) If the form is intended to replace
another form, the form number of the form to be replaced, the date that the
form was approved by or filed with the Department, and a statement of the
changes made to the form to be replaced.
(8) For group insurance policy forms, a brief
description of the type of entity to which the group policy will be issued; for
example, discretionary group, association, out-of-State trust.
(9) The amount of the filing fee included
with the submission or the amount that will be billed to the insurer.
