4 Pa. Code § 114.6 - Grant award and reporting procedures
(a) Grant award notifications will be made as
follows:
(1) Applicants that apply for the
grant using the online application process will be notified by
e-mail.
(2) Applicants that apply
for the grant using the paper form will be notified by letter.
(b) At the time grant recipients
are notified of their award, and in the same manner, they will be presented
with a grant agreement. This grant agreement will contain the details of the
grant, including name of recipient, amount of award, project description and
terms of the agreement. In the case of volunteer fire company grant recipients
it will also include an agreement that they participate in PennFIRS. The grant
agreement shall be signed by an officer of the organization authorized to
commit the recipient organization to the terms of the agreement and returned to
the OSFC for execution by the Commonwealth before grant funds can be
released.
(c) The applicant shall
maintain full and accurate records with respect to the project. The Agency will
have free access to these records, including invoices of material and services,
and other relative data and records, as well as the right to inspect all
project work. The applicant shall furnish upon request of the Agency all data,
reports, contracts, documents and other information relevant to the
project.
(d) The applicant shall,
upon completion of the project, but no later than December 1, 2006, file a
final report with the Agency in a manner and form prescribed by the OSFC. Any
grant funds not expended by the applicant for the project shall be returned to
the Agency prior to or with the filing of the final report. Failure to file a
final report will be grounds for the Agency to seek the return of all grant
funds awarded.
(e) Funds from this
and successive Grant Programs, even though approved by the agency, will not be
released to any recipient organization until that organization has fulfilled
its obligation to submit a final report to the Agency documenting the
expenditure of all grant funds previously received.
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