61 Pa. Code § 901.425 - Records
A record must include the following:
(1)
Sales invoices. A
manufacturer shall record every sale, return or other type of transfer of games
of chance by completing a sales invoice or credit memo. An invoice must be
prenumbered at the time of purchase. The numbering must be consecutive, using
at least four digits. Manufacturers may use a computer generated numbering
system if the same system is used for all sales and specific numbers cannot be
input by use of a manual terminal or other device. The invoice must contain the
following information:
(i) The date of the
sale.
(ii) The date of the
delivery.
(iii) The customer's
business address.
(iv) The
description of each item sold, including serial numbers for pull-tabs and form
number. Each game listed on the invoice that the Department has approved for
sale in this Commonwealth must be clearly noted. The games may be listed in
separate attachment identifying the form numbers and serial numbers.
(v) The quantity and sale price of each
individual item, including individual items of merchandise to be used as prizes
on punchboards and pull-tabs.
(vi)
The gross amount of each sale to each customer, including discount terms and
the total dollar amount of a discount.
(vii) The total amount of the
invoice.
(viii) The distributor
license number.
(2)
Other records. Other records and reports as required by this
part.
(3)
Serial numbers
not required. A manufacturer is not required to record the serial
numbers of punchboards on the sales invoice.
Notes
This section cited in 61 Pa. Code § 901.51 (relating to power and duties).
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