218 R.I. Code R. 218-RICR-20-00-1.3 - [Effective 4/29/2025] Application Process
1.3.1
Introduction
A. The application
process begins with a request for an application form and is not completed
until notification of the household's eligibility is sent. The date of
application is considered to be the date a signed application is received by
the agency , or in the case of telephonic applications, the date on which the
household member provides verbal assent.
B. The application process includes, but is
not limited to, the following activities:
1.
Ensuring applications are available;
2. Assisting a household in the completion of
its application;
3. Interviewing a
member of the household or an authorized representative;
4. Performing necessary collateral contacts
and verifications; and
5. Entering
and maintaining a computer file through which SNAP benefits are
issued.
C. The
application process is completed promptly. A household must be given
notification of eligibility or ineligibility no later than thirty (30) days
after an application is filed.
1. Expedited
service is available to households in immediate need (See § 1.3.9 of this
Part).
2. Benefits are pro-rated
and provided retroactively to the date of application for households who have
completed the application process and have been determined
eligible.
1.3.2
Filing an Application
A.
Households wishing to participate in the program must file an application for
assistance . An application for SNAP benefits must be submitted for each
household requesting SNAP assistance . Since the time limit for providing
benefits is calculated from the date the application is filed, each household
has the right to file an application on the same day it contacts the SNAP
office during working hours.
1. The household
must also be advised that it does not have to be interviewed before filing its
application and that it may file an incomplete application form as long as the
form contains the applicant 's name, address, and the signature of either a
responsible member of the household or the household's authorized
representative.
a. The household is
encouraged to file the application form the same day the household or its
representative contacts the office in person or by telephone and expresses
interest in obtaining SNAP assistance .
2. Applications can be filed in person or by
an authorized representative at a DHS Regional Office, by mail, online or by
facsimile (fax).
a. If the household has
contacted a SNAP office by telephone but is unable to come to the office to
file the application that same day, or the household has requested SNAP
assistance in writing, the application form is mailed to the household on the
same day the written request or telephone call is
received.
B.
Telephonic Signature
1. As outlined in 7 C.F.R. §
273.2(c)(7) (viii), the agency has specified in its State plan to
select the use of a telephonic signature as an acceptable means for signing an
application.
a. Telephonic signatures are not
limited to telephonic applications and can be used to sign any application
regardless of the means by which the application is completed (e.g., online,
telephonically, paper).
b.
Telephonic signatures shall allow a household who inadvertently submits an
unsigned application to complete the application process without re-submitting
the application with a written or inked signature.
(1) If a household member submits an
application without a signature and a worker is able to contact the household
member over the phone, the worker will write a casenote within the electronic
case file application that verbal attestation of the signature was
given.
(2) If DHS' efforts to reach
the household member are unsuccessful, the application is considered to be
invalid and must be returned to the household with a letter and a
self-addressed return envelope explaining that the application must be signed
before the agency can establish a file date.
2. To constitute a valid telephonic
signature, the agency 's telephonic signature system must make an audio
recording of the household's verbal assent and a summary of the information to
which the household assents.
a. The recording
shall clearly indicate agreement or disagreement during the interview over the
telephone.
b. The summary of the
information to which the household assents is a recording of a reiteration of
the household's details agreed to during the telephone
conversation.
3. A
telephonic signature system shall provide linkage from the audio file of the
recorded verbal assent to the application so that the agency has ready access
to the household's case file.
4.
The agency shall promptly provide to the household member a printed copy of the
"Statement of Facts" which summarizes the information and the rights and
responsibilities that was attested to through the telephone signature process,
along with instructions for correcting any errors or omissions.
C. Joint Application Procedure
1. To facilitate participation in the
program, households in which all members are applying for RI Works and/or
General Public Assistance (GPA) are allowed to apply for SNAP benefits at the
same time they apply for assistance .
a.
However, the household's SNAP eligibility and benefit level must be based
solely on SNAP eligibility criteria and the household must be certified in
accordance with notice and procedural requirements within this Part.
2. RI Works time limits and other
requirements that apply to the receipt of RI Works benefits do not apply to
receipt of SNAP benefits and households which cease receiving RI Works benefits
because they have reached a time limit, have begun working, or for other
reasons, may still qualify for SNAP benefits .
3. A household with some RI Works/GPA
recipients, and some SSI recipients, is also certified under the joint
application procedure.
4. An
applicant for, or recipient of, Social Security benefits under Title II of the
Social Security Act, 42 U.S.C. §§
401 through 433, should be informed
at the SSA office of the availability of benefits under the SNAP and the
availability of a SNAP application at that SSA office. Such applications must
be filed at a SNAP office.
5. When
a resident of a public institution applies for both SSI and SNAP under the
SSA's Pre-release Program for the Institutionalized, the filing date of the
SNAP application is recorded as the date the applicant is released from the
institution.
1.3.3
Withdrawing Applications
A. A household may voluntarily withdraw its
application at any time prior to the determination of eligibility.
1. The agency representative must document in
the case file the reason for withdrawal, if any was stated by the household,
and that contact was made with the household to confirm the
withdrawal.
2. The household must
be advised of its right to reapply at any time subsequent to a
withdrawal.
1.3.4
Interview Requirements
A. All households must have an interview with
a qualified agency representative in a SNAP office, other certification site or
on the telephone prior to initial certification and subsequent recertification.
Households comprised solely of elderly (age sixty (60) and older), and/or
disabled individuals with no earned income (also known as Elderly Simplified
Application Project (ESAP) households, will be informed at the initial
certification interview that a recertification interview will not be required
unless the household meets the circumstances outlined in § 1.23.4 of this
Part.
1. Applicants (and recipients at
recertification or for any other reason) who miss their first (1st) scheduled
appointment, must be notified that they have missed a scheduled appointment and
that rescheduling another interview appointment within the necessary time frame
to ensure an application can be acted upon within thirty (30) days or before
the end of the certification period is the responsibility of the
household.
2. The individual
interviewed may be the head of household, spouse, any other responsible member
of the household, or an authorized representative who is an adult and who knows
the household's circumstances.
3.
The applicant may bring any person they choose to the interview. The interview
is conducted as an official and confidential discussion of household
circumstances.
4. The face-to-face
interview can be waived in favor of a telephone interview.
a. The agency must notify all SNAP households
(applicant and recipient ) that the face-to-face interview can be waived in
favor of a telephone interview upon request by any household.
(1) The applicant /recipient will be provided
the opportunity to choose a telephone interview or a face-to-face interview. If
the applicant /recipient does not indicate which method they would prefer to be
interviewed, the department will automatically schedule a telephone
interview.
(2) The agency must
grant a face-to-face interview to any household which requests one.
(3) Waiver of the face-to-face interview does
not exempt the household from the verification requirements, although special
procedures may also be used to permit the household to provide verification and
thus obtain its benefits in a timely manner, such as substituting a collateral
contact in cases where documentary verification would normally be
provided.
(4) Verifications may be
faxed or uploaded to the household's online account. If the agency is unable to
open any attachment(s), the attachment(s) is not considered to have been
received by the agency . Waiver of a face-to-face interview does not affect the
length of the household's certification period.
5. The agency representative may offer
households for whom the office interview is waived the alternative of either a
telephone interview or a home visit.
a.
However, home visits are used only if the time of the visit is scheduled in
advance with the household.
6. The DHS-2 or recertification form is
reviewed with the applicant or adult representative of the household, and the
appropriate information is verified through documentation supplied by the
applicant , or if not supplied by the applicant , by obtaining the document or
information.
7. The applicant is
required to read, or have read to him/her, the information on the signature
page of the DHS-2, and sign the form.
a. The
DHS-2 must be completed and signed by an adult representative of the household
applying for SNAP benefits certifying, under penalty of perjury, that the
information contained in the application is true.
B. The agency representative must
conduct a single interview at the initial application for both public
assistance (PA) and SNAP purposes. PA households are not required to see a
different agency representative or otherwise be subjected to two (2) interview
requirements in order to obtain the benefits of both programs.
1. Following the single interview, the
application may be processed by separate workers to determine eligibility and
benefit levels for SNAP and PA. A household's eligibility for the SNAP
out-of-office interview provision does not relieve the household of any
responsibility for a face-to-face interview in order to be certified for public
assistance .
1.3.5
Household Failure to
Cooperate
A. To determine eligibility,
the application forms are completed and signed, the household or its authorized
representative is interviewed, and certain information on the application is
verified. If the household refuses to cooperate with the agency in completing
this process, the application is denied at the time of refusal.
1. For a determination of refusal to be made,
the household must be able to cooperate, but clearly demonstrates that it will
not take actions which it can take and which are required to complete the
application process.
2. For a
decision of noncooperation to be made, the household must fail to submit the
requested verification by the tenth (10th) day from which the information was
requested. If there is any question as to whether the household has merely
failed to cooperate, as opposed to refused to cooperate, the household is not
denied until the thirtieth (30th) day from the date of the
application.
3. The household is
also determined ineligible if it refuses to cooperate in any subsequent review
of its eligibility, including reviews generated by reported changes and
application for recertification. Once denied or terminated for refusal to
cooperate, the household may reapply but is not determined eligible until it
cooperates.
4. The agency must not
determine a household to be ineligible when a person outside of the household
fails or refuses to cooperate with a request for verification.
a. Individuals identified as non-household
members under § 1.5.6 of this Part are not considered individuals outside
the household.
1.3.6
Providing Notices of
Eligibility/Ineligibility
A. Eligible
Households
1. Every applicant household found
eligible is provided a written notice of eligibility as soon as a determination
is made but no later than thirty (30) days after the date of initial
application. Refer to §
1.3 of this Part for information on the thirty
(30) day processing standard.
2.
The notice informs the household of the following:
a. Amount of the allotment
b. Beginning and ending date of the
certification period
c. The right
to a hearing and the availability of free legal representation
d. The household's obligation to report
changes in circumstances and of the need to reapply for continued participation
at the end of the certification period
B. Ineligible Households
1. Each household denied eligibility is
provided a written notice of denial explaining:
a. The basis for the denial
b. The household's right to request a
hearing
c. The telephone number of
the DHS Office
d. The name of a
person to contact for additional information
e. The availability of free legal
service
1.3.7
Denying an Application Prior to
the Thirtieth (30th) Day
A. Cases can
be denied prior to the thirtieth (30th) day of application in the following
instances:
1. When the Department has all the
required information and verification and can determine that the applicant
household is ineligible
2. When the
household overtly refuses to cooperate with the agency representative in
completing the application process
3. When the household requests in writing
that the application for SNAP benefits be withdrawn
4. When an agency representative issues a
Request for Documentation, and the client does not provide the requested
information
B. If the
household has failed to avail itself for a scheduled interview and has made no
subsequent contact with the agency to express interest in pursuing the
application, the household is denied and sent a notice of denial on the
thirtieth (30th) day following the date of application. The household must file
a new application if it wishes to participate in the program.
C. For a case in which an interview was
conducted, the application may be denied prior to the thirtieth (30th) day from
the date of application. In this instance the application may be denied on the
tenth (10th) day following the date of request for verification if:
1. At the time of the intake interview, the
agency representative provided the household with a list of the missing
required verification necessary to determine eligibility for the SNAP;
and,
2. The agency informed the
household in writing by means of a request for documentation of the ten (10)
day requirement for submission of missing verification; and,
3. The agency representative notified the
household in writing of the date by which any missing verification must be
provided; and,
4. The agency
representative offered assistance to the household in obtaining verification;
and,
5. The household failed to
provide the requested verification within the ten (10) day time
frame.
1.3.8
Delayed Eligibility Determinations
A. A notice either of denial or of pending
status is provided for applications which are delayed in processing, depending
upon the cause of the delay.
1. If the
Department cannot make an eligibility determination within thirty (30) days
from the date of application, the cause of delay is determined, and a notice of
pending status is sent to the household on the thirtieth (30th) day.
a. If the application is pending because
action by the agency representative is necessary to complete the application
process, the notice informs the household that its application has not been
completed and is being processed.
b. If the application is pending because
action by the household is necessary to complete the application process, the
notice explains what action the household must take and that its application
will be denied if the household fails to take the required action within sixty
(60) days of the date the application was filed.
B. Determining Cause for Delay: The agency
representative shall determine the cause of the delay using the following
criteria:
1. Household caused delay: A delay
shall be considered the fault of the household if the household has failed to
complete the application process even though the agency has taken all the
action it is required to take to assist the household. The agency must have
taken the following actions before a delay can be considered the fault of the
household:
a. For households that have failed
to complete the application form, the agency must have offered, or attempted to
offer, assistance in its completion.
b. If one (1) or more members of the
household have failed to register for work, as required in §
1.11 of this
Part, the agency must have:
(1) Informed the
household of the need to register for work
(2) Determined if the household members are
exempt from work registration
(3)
Given the household at least ten (10) days from the date of notification to
register these members
c.
In cases where verification is incomplete, the agency must have:
(1) Provided the household with a statement
of required verification and offered to assist the household in obtaining
required verification
(2) Allowed
the household sufficient time to provide the missing verification; sufficient
time shall be at least ten (10) days from the date of the agency 's initial
request for the particular verification that was missing.
d. For households that have failed to appear
for an interview, the agency must notify the household that it missed the
scheduled interview and that the household is responsible for rescheduling a
missed interview.
(1) If the household
contacts the agency within the thirty (30) day processing period, the agency
must schedule a second (2nd) interview.
(2) If the household fails to schedule a
second (2nd) interview or the subsequent interview is postponed at the
household's request or cannot otherwise be rescheduled until after the
twentieth (20th) day but before the thirtieth (30th) day following the date the
application was filed, the household must appear for the interview, bring
verification, and register members for work by the thirtieth (30th) day;
otherwise, the delay shall be the fault of the household.
(3) If the household has failed to appear for
the first (1st) interview, fails to schedule a second (2nd) interview, and/or
the subsequent interview is postponed at the household's request until after
the thirtieth (30th) day following the date the application was filed, the
delay shall be the fault of the household.
(4) If the household has missed both
scheduled interviews and requests another interview, any delay shall be the
fault of the household.
2. Agency Caused Delay
a. Delays that are the fault of the agency
include those cases where the agency failed to take the actions described in
§§ 1.3.8(B)(1)(a), (b), (c) and (d) of this Part, and/or the
following:
(1) If the household met its
obligations in a timely manner but the agency failed to complete the
application process promptly
(2) If
the agency representative fails to provide required assistance or fails to give
the household sufficient time
C. Action taken if the Household or Agency
Causes a Delay
1. Household Caused Delay
a. If a request for documentation notice was
issued and the client does not respond within ten (10) days, the case is
denied.
b. If the Department cannot
make an eligibility determination by the thirtieth (30th) day of the original
application filing date, due to the fault of the household, the household loses
its entitlement to benefits for the calendar month of application.
c. If the household takes the required action
within sixty (60) days following the date the application was filed, the
Department reopens the case without requiring a new application.
(1) No further action by the Department is
required after the notice of denial or pending notice is sent if the household
failed to take the required action within sixty (60) days following the date
the application was filed.
d. If the household was at fault for the
delay in the first thirty (30) day period, but is found to be eligible during
the second (2nd) thirty (30) day period, the Department provides benefits from
the date the household provides the required documentation.
(1) The household is not entitled to benefits
for the calendar month of application when the delay was the fault of the
household.
2.
Agency Caused Delay: Whenever a delay is the fault of the Department , immediate
corrective action occurs. The agency shall not deny the application if it
caused the delay but shall instead notify the household by the thirtieth (30th)
day following the date the application was filed that its application is being
held pending. The State agency shall also notify the household of any action it
must take to complete the application process.
a. If verification is lacking the agency will
hold the application pending for ten (10) days following the date of the
initial request for the particular verification that was missing.
(1) If the case remains pending after thirty
(30) days, but the ten (10) day period to provide verification has not passed
and the client provides the documentation within the ten (10) days, benefits
are restored from the date of the original application.
(2) If, however, the household is found to be
ineligible, the agency denies the application.
b. If the agency is at fault for not
completing the application process by the end of the second thirty (30) day
period, and the case file is otherwise complete, the Department shall continue
to process the original application until an eligibility determination is
reached.
(1) If the household is determined
eligible, and the agency was at fault for the delay in the initial thirty (30)
days, the household shall receive benefits retroactive to the month of
application.
(AA) However, if the initial
delay was the household's fault, the household shall receive benefits
retroactive only to the month following the month of application.
(BB) The agency uses the original application
to determine the household's eligibility in the months following the sixty (60)
day period, or it may require the household to file a new
application.
(2) If the
agency is at fault for not completing the application process by the end of the
second thirty (30) day period, but the case file is not complete enough to
reach an eligibility determination, the agency may continue to process the
original application, or deny the case and notify the household to file a new
application.
(AA) If the case is denied, the
household must be advised of its possible entitlement to benefits lost as a
result of agency caused delays in accordance with §
1.18 of this
Part.
1.3.9
Expedited Service
A. The following households are eligible for
expedited service:
1. Households with less
than one hundred fifty dollars ($150.00) in monthly gross income , provided
their liquid resources (i.e., cash on hand, checking or savings account,
savings certificates and lump sum payments as specified in § 1.5.5 of this
Part) do not exceed one hundred dollars ($100.00);
2. Migrant or seasonal farmworker households
who are destitute as defined in § 1.3.9(H) of this Part, provided their
liquid resources (see above) do not exceed one hundred dollars ($100.00);
or
3. Eligible households whose
combined monthly gross income and liquid resources are less than the
household's monthly rent (or mortgage) and utilities.
B. Timeframes for expedited service
1. Expedited service procedures apply at
initial application. Application procedures are designed to identify a
household eligible for expedited service at the time a household requests
assistance . An agency representative is assigned responsibility for screening
the application when it is filed or on the day the individual comes in to
apply.
2. For households entitled
to expedited service, the agency shall make SNAP benefits available to the
recipient no later than the seventh (7th) calendar day following the date an
application was filed.
a. If the agency fails
to identify a household as being entitled to expedited service and subsequently
discovers that the household is entitled to expedited service, the agency shall
provide expedited service to households within the seven (7) day processing
standard, except that the processing standard shall be calculated from the date
the agency discovers the household is entitled to expedited service.
C. Interview
Requirements for expedited service
1. If a
household is entitled to receive expedited service, the agency representative
must attempt to conduct the interview by the sixth (6th) calendar day following
the date the application was filed. The first (1st) day of this count is the
calendar day following application filing.
2. If the agency representative conducts a
telephone interview and must mail the application to the household for
signature, the mailing time involved is not calculated in the expedited service
standards.
a. Mailing time only includes the
days the application is in the mail to and from the household and the days the
application is in the household's possession pending signature and
mailing.
D.
Verification Procedures -Expedited Service
1.
The identity of the person making the application and, whenever possible, the
household's residency in accordance with § 1.6.1 of this Part, must be
verified through a collateral contact or readily available documentary
evidence.
a. Once an acceptable collateral
contact has been designated, the agency representative must promptly contact
the collateral contact in accordance with § 1.6.3 of this Part. Although
the household has the primary responsibility for providing other types of
verification, the agency representative must assist the household in promptly
obtaining the necessary verification.
2. A household entitled to expedited service
is asked to furnish an SSN for each person or apply for one (1) for each person
before the second (2nd) full month of participation.
a. A household unable to provide the required
SSNs, or who does not have one prior to its next issuance, must be allowed
thirty (30) days from the first (1st) day of the first (1st) full month of
participation to obtain the SSN in accordance with § 1.4.12 of this
Part.
3. All reasonable
efforts must be made to verify within the expedited processing standards, the
household's residency, income statements (including a statement that the
household has no income ), liquid resources and all other factors required by
§
1.6 of this Part, through collateral contacts or readily available
documentary evidence. However, benefits must not be delayed beyond the
processing standards described in this Subsection, solely because these
eligibility factors have not been verified.
4. A household entitled to expedited service
must meet the resource criteria in § 1.5.5 of this Part, although
verification of resources for expedited service must not cause a
delay.
5. Postponed Verification:
The agency representative should attempt to obtain as much additional
verification as possible during the interview, but should not delay the
certification of households entitled to expedited service for the full
timeframes when it is determined that it is unlikely that other verification
can be obtained within these timeframes.
a.
Except for a migrant household needing out-of-State verification, when the
postponed verification is not completed within thirty (30) days of the date of
the application, the agency representative must terminate the household's
participation and issue no further benefits .
E. Work Registration
1. The agency representative must, at a
minimum, require the applicant to register (unless exempt or unless the
household has designated an authorized representative to apply on its behalf).
a. The agency representative may attempt to
register other household members but must postpone the registration of other
household members if it cannot be accomplished within the expedited service
timeframes.
F.
Certification Periods
1. Households which are
certified on an expedited basis and have provided all necessary verification
required in §
1.6 of this Part prior to certification are assigned a
normal certification period.
2.
Non-migrant households eligible for expedited service and applying after the
fifteenth (15th) of a month and who are assigned a certification period of
longer than two (2) months must be notified in writing that they must provide
postponed verification before a third (3rd) month's benefits are
issued.
3. A migrant household
eligible for expedited service and applying after the fifteenth (15th) of a
month and who is assigned a certification period of longer than two (2) months
must be notified in writing that they must provide postponed verification from
sources within the State before a third (3rd) month's benefits are issued, and
must provide all verification from out-of-State sources before being issued
benefits for the third (3rd) month.
a. The
notice must also advise the household that if verification results in changes
in the household's eligibility or level of benefits , the agency representative
must act on these changes without advance notice of adverse action.
b. Migrants must be entitled to postpone
out-of-State verification only once each season. If a migrant household
requesting expedited service has already received this exception during the
current season, the agency representative must grant a postponement of
out-of-State verification only for the initial month's issuance and not for the
second (2nd) month's issuance if the household is applying prior to the
fifteenth (15th) of the month.
4. Certification Period-Postponed
Verification: If verification was postponed, the agency representative
certifies the household for the month of application and for those households
applying after the fifteenth (15th) of the month, the month of application and
the following month. When certified only for the month of application and the
following month, the household must complete the verification requirements
which were postponed.
a. When a certification
period of longer than two (2) months is assigned, the agency representative
must notify the household in writing that no further benefits will be issued
until the postponed verification is completed.
G. Limit on Expedited Service
1. There is no limit to the number of times a
household can be certified under the expedited procedures provided that, prior
to each expedited certification, the household either completes the
verification requirements which were postponed at the last expedited
certification or has been certified under normal processing standards since the
last expedited certification.
H. Destitute Households
1. Destitute Households are migrant or
seasonal farmworker households who may have little or no income at the time of
application and may be in need of immediate food assistance , even though they
receive income at some other time during the month of application.
a. A household whose only income for the
month of application was received prior to the date of application, and was
from a terminated source, must be considered a destitute household and provided
expedited service.
2.
Special procedures are used to determine when migrant or seasonal farmworker
households in these circumstances may be considered destitute and, therefore,
entitled to expedited service and special income calculation procedures.
Households other than migrant or seasonal farmworker households must not be
classified as destitute.
3. A
household's source of income is its employer, or, in the case of self-employed
persons, the self-employment enterprise.
a. A
household member who changes jobs but continues to work for the same employer
is considered as still receiving income from the same source.
b. A migrant farmworker's source of income is
considered to be the grower for whom the migrant is working at a particular
point in time, and not the crew chief. A migrant who travels with the same crew
chief but moves from one grower to another is considered to have moved from a
terminated to a new source.
c. If
income is received on a monthly or on a more frequent basis, it must be
considered as coming from a terminated source if it will not be received again
from the same source during the balance of the month of application or during
the month following the month of application.
(1) If income is normally received less often
than monthly, the non-receipt of income from the same source in the balance of
the month of application, or in the following month, is inappropriate for
determining whether or not the income is terminated.
(2) Therefore, for households that normally
receive income less often than monthly, the income is considered as coming from
a terminated source if it will not be received in the month in which the next
payment would normally be received.
d. A household whose only income for the
month of application is from a new source is considered destitute and must be
provided expedited service if income of more than twenty-five dollars ($25.00)
will not be received from the new source by the tenth (10th) calendar day after
the date of application.
(1) Income , which is
normally received on a monthly or more frequent basis, is considered to be from
a new source, if income of more than twenty-five dollars ($25.00) has not been
received from that source within thirty (30) days prior to the date the
application was filed.
(2) If
income is normally received less often than monthly, it is considered to be
from a new source if the income of more than twenty-five dollars ($25.00) was
not received within the last normal interval between payments.
e. A household may receive income
from a terminated source prior to the date of application and income from a new
source after the date of application, and still be considered destitute if no
other income is received in the month of application from the terminated source
and if income of more than twenty-five dollars ($25.00) from the new source
will not be received by the tenth (10th) calendar day after the date of
application.
f. Households whose
only income for the month of application was received prior to the date of
application, and was from a terminated source, shall be considered destitute
households and shall be provided expedited service.
(1) A household may receive income from a
terminated source prior to the date of application and income from a new source
after the date of application, and still be considered destitute if no other
income is received in the month of application from the terminated source and
if income of more than twenty-five dollars ($25.00) from the new source will
not be received by the tenth (10th) calendar day after the date of
application.
4.
Determining Eligibility and Benefits
a. A
destitute household must have its eligibility and level of benefits calculated
for the month of application by considering only income which is received
between the first (1st) of the month and the date of application. Any income
from a new source which is anticipated after the day of application must be
disregarded for that month.
b. Some
employers provide travel advances to cover the travel costs of new employees
who must journey to the location of their new employment. To the extent that
these payments are excluded as reimbursements, receipt of travel advances does
not affect the determination of when a household is destitute.
(1) However, if the travel advance is by
written contract an advance on wages which will be subtracted from wages later
earned by the employee , rather than a reimbursement, the wage advance must
count as income . Nevertheless, the receipt of a wage advance for the travel
costs of a new employee does not affect the determination of whether subsequent
payments from the employer are from a new source of income , nor whether a
household is considered destitute.
I. Special Processing - Expedited Service
1. For residents of drug addiction or
alcoholic treatment and rehabilitation centers who are entitled to expedited
service, the agency must make the SNAP benefits available no later than seven
(7) calendar days following the date the application was filed.
2. For a resident of a public institution who
applies for benefits prior to their release from the institution and who is
entitled to expedited service, the date of filing of the individual's SNAP
application is the date of release of the applicant from the
institution.
Notes
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