Tenn. Comp. R. & Regs. 0520-12-03-.06 - FEES AND CHARGES
(1) Prior to
producing copies of records, a Records Custodian or the PRRC shall provide a
Requestor with an itemized estimate of the fees and charges, to the extent
possible.
(2) Payment in advance
may be required before producing requested records if the estimated cost
exceeds $100.00.
(3) When fees for
copies and labor do not exceed $10.00, the fees shall be waived.
(4) Fees and charges for copies are as
follows:
(a) 15 cents ($0.15) per page for 8
1/2" x 11" (letter) or 8 1/2" x 14" (legal) black and white copies.
(b) 50 cents ($0.50) per page for 8 1/2" x 11"
(letter) or 8 1/2" x 14" (legal) color copies.
(c) Labor charges for the time, in hours, to
produce copies of records whenever the time exceeds 1 hour. Labor charges shall
be calculated by multiplying the base hourly wage rate of each employee by the
time each employee spends in locating, retrieving, reviewing, redacting, and
reproducing records, minus the first hour of the most highly paid
employee.
(d) The actual costs
assessed by a vendor, if an outside vendor is used.
(5) If a public record is maintained in color
but can be produced in black and white, the Records Custodian or PRRC shall
advise the Requestor that the record can be produced in color if the Requestor
is willing to pay a charge higher than that of a black and white
copy.
(6) Payment is to be made by
cashier's check or money order payable to the Tennessee Department of
Education.
(7) The Department will
aggregate record requests when more than four (4) requests are received in a
calendar month, either from a single individual or a group of individuals
deemed working in concert, in accordance with the "Frequent and Multiple
Request Policy" promulgated by the OORC. The PRRC shall notify a Requestor if
they have been deemed to be working in concert and shall notify the Requestor
of their right to appeal the decision to the OORC.
Notes
Authority: T.C.A. §§ 10-7-503 and 49-1-201.
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