Tenn. Comp. R. & Regs. 0620-01-09-.02 - APPROVALS FOR WRITE-OFFS
(1) For write-offs
of accounts of five thousand dollars ($5,000) or greater, or accounts
aggregating to twenty-five thousand dollars ($25,000) or greater, the agency,
department or institution shall obtain written approval of the Commissioner of
Finance and Administration and the Comptroller of the Treasury.
(a) The approval request must describe the
efforts used to collect the debt and must demonstrate that established
collection policies were utilized.
(b) Approval requests shall be submitted by
the agency, department or institution to the Division of Accounts, Department
of Finance and Administration.
(2) Write-offs of accounts less than five
thousand dollars ($5,000) or accounts aggregating less than twenty five
thousand dollars ($25,000) may be authorized by the head of the agency,
department or institution. Such accounts may only be written off if the
accounts have proven to be uncollectible based on established collection
policies.
(3) In some exceptional
cases it may be in the best interest of the state and/or more cost effective to
write off a receivable without pursuing collection efforts. The write-off of an
account without collection efforts of up to five hundred dollars ($500) or
accounts aggregating up to two thousand dollars ($2,000) may be authorized by
the head of the agency, department or institution. Documentation should be
prepared of the circumstances warranting the write-off. The write-off of
accounts without collection efforts in greater amounts shall be through written
approval of the Commissioner of Finance and Administration and the Comptroller
of the Treasury.
(4) The Director
of Payroll, Division of Accounts, Department of Finance and Administration may
write off payroll overpayments to employees of twenty-five dollars ($25.00) or
less.
(5) The Division of Accounts
of the Department of Finance and Administration may develop procedures,
consistent with these rules, for the submission and processing of write-off
requests.
Notes
Authority: T.C.A. §§ 4-5-202 and 4-4-120.
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(1) For write-offs of accounts of five thousand dollars ($5,000) or greater, or accounts aggregating to twenty-five thousand dollars ($25,000) or greater, the agency, department or institution shall obtain written approval of the Commissioner of Finance and Administration and the Comptroller of the Treasury.
(a) The approval request must describe the efforts used to collect the debt and must demonstrate that established collection policies were utilized.
(b) Approval requests shall be submitted by the agency, department or institution to the Division of Accounts, Department of Finance and Administration.
(2) Write-offs of accounts less than five thousand dollars ($5,000) or accounts aggregating less than twenty five thousand dollars ($25,000) may be authorized by the head of the agency, department or institution. Such accounts may only be written off if the accounts have proven to be uncollectible based on established collection policies.
(3) In some exceptional cases it may be in the best interest of the state and/or more cost effective to write off a receivable without pursuing collection efforts. The write-off of an account without collection efforts of up to five hundred dollars ($500) or accounts aggregating up to two thousand dollars ($2,000) may be authorized by the head of the agency, department or institution. Documentation should be prepared of the circumstances warranting the write-off. The write-off of accounts without collection efforts in greater amounts shall be through written approval of the Commissioner of Finance and Administration and the Comptroller of the Treasury.
(4) The Director of Payroll, Division of Accounts, Department of Finance and Administration may write off payroll overpayments to employees of twenty-five dollars ($25.00) or less.
(5) The Division of Accounts of the Department of Finance and Administration may develop procedures, consistent with these rules, for the submission and processing of write-off requests.
Notes
Authority: T.C.A. §§ 4-5-202 and 4-4-120.