(1) Preferred
Service Positions. All preferred service positions are regular full-time
positions which may be filled by persons who are among the available applicants
in a referred pool of candidates.
Preferred service positions may be filled on a full-time
temporary basis outside the competitive process by qualified persons as
determined by the Commissioner by temporary appointment, emergency appointment,
or interim appointment. Preferred service positions may also be filled on a
part-time basis with a seasonal appointment.
(2) Request to Fill Position. Whenever an
Appointing Authority proposes to fill a preferred service position, executive
service position, non-competitive position, or an internship position, the
authority shall submit to the Commissioner a statement showing the position to
be filled, the duties for such position, the official duty station, the minimum
qualifications, and preferred skills, abilities, competencies and knowledge of
the person to be appointed. The statement shall also specify whether the
position will be filled by an internal state candidate, and, if so, justifying
the reason(s) for posting the vacancy as promotional.
(3) Executive Service Positions. All
executive service positions are regular full-time positions, which may be
filled by eligible applicants. The agency is not required to hire an applicant
from a referred pool of candidates. However, all postings and candidates for
executive service positions shall be recorded in the current enterprise
applicant tracking system authorized by the Department. The posting of the
position and the application process for executive service positions must be
completed through the applicant tracking system. Executive service employees
are at-will and serve at the pleasure of the Appointing Authority.
(4) Non-Competitive Positions. For positions
involving certain clerical, unskilled or semi-skilled labor, domestic,
attendant, or custodial work, when the character or place of the work makes it
impracticable to supply the needs of the service by appointments made in
accordance with the provisions of the Act, the Commissioner may adopt, or
authorize the use of, such other procedures as the Commissioner determines to
be appropriate in order to meet the needs of the service.
(5) Overlap. An Appointing Authority may
place more than one (1) employee in a single position in an overlap status
subject to budgetary limitations and the approval of the
Commissioner.
(6) Job Sharing. An
Appointing Authority may place more than one (1) part-time employee in a single
full-time position in a job sharing status subject to budgetary limitations and
the approval of the Commissioner. Agencies are responsible for ensuring that
the number of hours worked by all employees assigned to the position number do
not exceed the maximum number of full-time hours assigned to that position in a
fiscal year. Positions used for job sharing and employees who job share are not
classified as preferred service.
(7) Mismatch. An Appointing Authority may
request approval from the Commissioner to appoint an employee to a
classification different from the classification of the position, provided the
employee's classification is not higher than the classification of the
position.
For preferred service appointments, the mismatch should be in
the same or related classification series. The employee appointed should be
able to meet the qualifications for the classification of the position upon
attainment of additional education, experience, or credentials. Preferred
service mismatches should not exceed one (1) year except for employees in a
lower level position with a specified probationary period longer than one (1)
year, or who have not otherwise met specified performance standards to progress
to the next level.
