Tenn. Comp. R. & Regs. 1340-08-01-.07 - COPIES OF RECORDS

(1) A records custodian shall promptly respond to a public record request for copies in the most economic and efficient manner practicable.

(2) Copies may, provided staff availability and security measures, be available for pickup at a location specified by the records custodian.

(3) Mailing:

(a) Copies will be delivered to the requestor's Tennessee home address or business address by the United States Postal Service.

(b) Copies may also be provided by Federal Express, United Postal Service, or other courier, upon submission of a prepaid envelope, prepaid mailing label, or billing account number.

(4) If the total cost for labor and copying is less than fifty ($50.00) dollars, the records may be submitted electronically to the requestor's e-mail address, if provided.

(5) Records which include personally identifiable information (PII) cannot be sent by e-mail.

(6) Requests which contain allowable personally identifiable information (PII) will only be provided by Secure File Transfer Protocol (SFTP), if provided electronically.

(7) A requestor will not be allowed to make copies of records with personal equipment, including, but not limited to, personal copier or scanners, cell phones, video, and live streaming.

(a) A requestor may use a personal cellphone to take still pictures or video of records when the total amount of pages of the entire request is equal to or less than 100 pages.

(b) Unless otherwise prohibited by subsection (a), a requestor may take notes by hand, by dictation, or on a computer.

Notes

Tenn. Comp. R. & Regs. 1340-08-01-.07

Original rule filed December 5, 2019; effective March 5, 2019. Amendments filed June 9, 2023; effective 9/7/2023.

Authority: T.C.A. §§ 4-3-2009; 10-7-501, et seq.; and 10-7-503, et seq.