1 Tex. Admin. Code § 391.207 - Competitive Sealed Bidding through Invitation for Bids
The Invitation for Bids (IFB) method of formal bidding is used for procurements exceeding $25,000.
(1) Advertisement. Public notice of the
issuance of an IFB is posted on the Electronic State Business Daily (ESBD) in
accordance with Texas Government Code §
2155.083. The
solicitation must include evaluation and selection criteria and the process for
making a selection.
(2) Bid
evaluation.
(A) A bid containing a material
failure to comply with the advertised specifications shall be
rejected.
(B) HHSC may waive a
minor irregularity or permit a respondent to correct a minor irregularity in a
bid, if the irregularity:
(i) is purely a
matter of form rather than substance; and
(ii) does not materially affect price,
quality, or delivery of the desired goods or services.
(C) A bid containing a self-evident error may
be withdrawn by the bidder prior to an award.
(D) Bid prices which are subject to unlimited
escalation will not be considered. A bidder may offer a predetermined limit of
escalation in their bid and the bid shall be evaluated based on the full amount
of the escalation.
(E) Vendors may
be required to provide samples for evaluation, testing, demonstration, or
inspection as part of a competitive bid.
(3) Bid submission.
(A) A bid received after the bid due date and
time established by the bid invitation is a late bid and shall not be
considered.
(B) If an error is
discovered in a bid invitation, or requirements change prior to the opening of
a bid, HHSC shall post an addendum on the ESBD correcting or changing the
specifications.
(4)
Award. A contract is awarded to the bidder that provides best value and
conforms to the advertised product or service specifications.
Notes
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