13 Tex. Admin. Code § 10.5 - Transfer of State Agency Records to the State Archives
(a) Archival state
records shall be transferred to the state archives when the records are no
longer needed for the administration of the state agency. Records designated as
archival on the state agency's approved records retention schedule must be
transferred to the state archives. For records designated for archival review
on the state agency's approved records retention schedule, the state agency's
records management officer must contact the state archives for an archival
review before disposition.
(b) To
initiate a transfer of archival state records, the transferring state agency
shall notify the state archives using the forms and procedures prescribed by
the state archives and available at www.tsl.texas.gov. Submission of these forms
shall constitute a formal request from the state agency for the state archives
to accept legal and physical custody of the records.
(c) For archival state records stored
temporarily in the State Records Center, on notification that the records have
met retention requirements and are eligible for archival review or transfer,
the state agency records management officer must notify the state archives
using the forms and procedures prescribed by the state archives and available
at www.tsl.texas.gov. Submission of
these forms shall constitute a formal request from the state agency for the
state archives to accept legal and physical custody of the records.
(d) Archival state records approved for
transfer to the state archives must be identified, packaged, and transferred
according to the procedures prescribed by the state archives and available at
www.tsl.texas.gov.
(e) All transfers must be accompanied by an
inventory as prescribed by the state archives and available at
www.tsl.texas.gov.
(f) Records storage equipment received with
transfers of records to the state archives will be retained or disposed of at
the discretion of the state archives unless the transferring state agency
requests the equipment's return.
Notes
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