13 Tex. Admin. Code § 3.2 - Standard Requirements for State Publications in All Formats
(a) State agencies are required to furnish
copies of state publications in physical format to the commission or provide
the commission online access to state publications. A state agency is not
required to furnish copies of or provide online access to state publications
that are exempt from the State Publications Depository Program under §
3.5 of this title (relating to
Standard Exemptions for State Publications in All Formats) or §
3.6 of this title (relating to
Special Exemptions).
(b) When a
state publication is distributed to the public in multiple formats, state
agencies are required to provide access to or copies of that publication to the
commission in all formats in which the publication is publicly distributed.
State agencies are not required to provide copies to the commission of
publications on removable electronic media if the state publications are made
available to the commission under §
3.3(e) of this
title or other electronic submission agreed to by both agencies.
(c) When a state publication changes
frequently, as in the case of an online publication that announces
time-dependent information, state agencies are required to determine whether
the alteration in the publication represents a substantive change or a
transitory or inconsequential change. If the modification is a substantive
change, the original version and the new version must be treated as separate
publications and managed in accordance with §
3.3 of this title (relating to
Standard Deposit and Reporting Requirements for State Publications in All
Formats). If the modification is a transitory or inconsequential change, the
two versions are not deemed to be separate publications.
(d) Submission of publications to the
depository program does not fulfill a state agency's records retention
requirements for those publications.
Notes
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