13 Tex. Admin. Code § 6.3 - Submission of Records Retention Schedules for Recertification
(a) After initial certification, a records
retention schedule must be submitted to the state records administrator for
recertification one year from the date of certification or recertification for
the first two recertification periods.
(b) After the second recertification, a
records retention schedule must be submitted for recertification every three
years from the date of the last recertification, except for the following
situations.
(1) If a state agency with a
certified schedule absorbs another state agency, the records retention schedule
must be submitted for recertification within one year of the effective date of
the reorganization, and then will revert, when the schedule is recertified, to
annual or triennial certification depending on the certification status of the
absorbing agency under this section at the time of absorption.
(2) A state agency may choose to submit a
complete retention schedule for recertification at any time during a
certification period.
(c) If a state agency with a certified
schedule absorbs another state agency with a certified schedule, the records
management officer of the absorbing agency may use the certified schedule of
the absorbed agency as the basis for disposition of the records of the absorbed
agency until the records retention schedule of the absorbing agency is
recertified in accordance with this section.
(d) If a state agency with a certified
schedule administers another state agency with a certified schedule, the
records management officer of the administering agency may use the certified
schedule of the administratively attached agency as the basis for lawful
disposition of the records of the administratively attached agency until the
records retention schedule of the administering agency is recertified in
accordance with this section.
(e) A
records retention schedule due for recertification under this section must be
submitted to the state records administrator no later than one year from the
end of the month in which the schedule was certified or last recertified (or
three years if the state agency is due for triennial
recertification).
(f) At the
discretion of the state records administrator and on petition from the records
management officer of a state agency that it will be impossible to comply fully
with the requirements of subsection (e) of this section, the state records
administrator may extend the deadline for submission of the records retention
schedule for up to 3 months from the end of the month the recertification of
the schedule was due. One or more additional extensions may be granted, but in
no case may the first extension and any additional extensions be for a combined
period of more than one year from the end of the month the recertification was
due.
Notes
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