13 Tex. Admin. Code § 6.92 - Definitions
The following words, terms, acronyms, and concepts when used in this subchapter, shall have the following meanings, unless the context clearly indicates otherwise. Terms defined in Texas Government Code § 441.180 shall have the meaning assigned by statute.
(1)
Archival state record--Archival state record has the meaning as defined in
Texas Government Code §
441.180
(2).
(2) ARIS--Archives and
Information Services division of the commission.
(3) Digital Rights Management--Various access
control technologies that are used to restrict usage or access of proprietary
hardware, software, or copyrighted works by controlling the use, modification
and distribution of records, as well as systems within devices that enforce
these policies.
(4) Electronic
state record--Information that meets the definition of a state record in the
Texas Government Code §
441.031 and §
441.180, and is
maintained in electronic format for computer processing, including the product
of computer processing of the information. Any state record may be created or
stored electronically in accordance with standards and procedures adopted as
administrative rules of the commission as authorized by Texas Government Code
§
441.189.
(5) Essential state record--See Vital state
record.
(6) Final
disposition--Final processing of state records by either destruction or
archival preservation by the commission, by a state agency, or by an alternate
archival institution as permitted by Texas Government Code Chapter 441,
Subchapter L and 13 TAC §
6.1(10).
(7) Information systems--The combination of
information, technology, processes, and people brought together to support a
given business objective.
(8)
Institution of higher education--SEE State agency.
(9) Metadata--Data that summarizes basic
information about a record, and which can facilitate tracking, locating,
verifying authenticity, or working with specific records or data. Examples
include but are not limited to author, date created, date modified, file
extension, and file size.
(10)
Migration--In a computer environment, the act of moving data or records in
electronic form from one hardware or software system or configuration to
another so that they may continue to be understandable and usable for as long
as they are needed.
(11) Records
management program--The program of a state agency undertaken on a continuing
and active basis (i.e. not a project) to apply management techniques to the
creation, use, maintenance, retention, preservation, and destruction of state
records as required by Texas Government Code §
441.183.
(12) Records series--A group of identical or
related records that are normally used and/or filed together, and that permit
evaluation as a group for retention scheduling purposes as defined in 13 TAC
§
6.1(13).
(13) State agency--State agency has the
meaning as defined in Texas Government Code §
441.180
(9).
(14) Structured data--Data
that resides in fixed fields within a record or file. Relational databases and
spreadsheets are examples of structured data.
(15) Vital state record--Vital state record
has the meaning as defined in Texas Government Code §
441.180
(13).
Notes
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