19 Tex. Admin. Code § 22.133 - Allocation of Funds
(a)
Allocations for the Program are to be determined on an annual basis as follows:
(1) All eligible institutions will be invited
to participate in the Texas College Work-Study Program and/or the Work-Study
Mentorship Program, prior to the start of the biennium; those choosing not to
participate will be excluded from calculations for the relevant year.
(2) The annual allocation share for each
institution choosing to participate will be its three-year average share of the
total statewide number of students who met the following criteria:
(A) were residents of Texas, as defined in
§
22.1 of this chapter (relating to
Definitions);
(B) were enrolled in
a degree or certificate program at least half-time, with full-time students
weighted as 1, three-quarter time students weighted as 0.75, and half-time
students weighted as 0.50, as reported in the Financial Aid Database
submission; and
(C) have a 9-month
Expected Family Contribution, calculated using federal methodology, less than
or equal to the Federal Pell Grant eligibility cap for the year reported in the
Financial Aid Database submission.
(3) Institutions indicating participation in
both the Texas College Work-Study and the Work-Study Mentorship Program will
have their number of students who meet the criteria listed above increased by
60 percent prior to the calculation of the allocation shares.
(4) Institutions indicating participation in
only one of the Texas College Work-Study and the Work-Study Mentorship Programs
may only use allocated funding for the program in which they indicated
intention to participate. Institutions indicating participation in both the
Texas College Work-Study and the Work-Study Mentorship Program must disburse a
minimum of 25 percent of their allocation to students participating in the
Mentorship Program.
(5) Sources of
data. The source of data used for the allocations are the three most recently
certified Financial Aid Database reports submitted to the Coordinating Board by
the institutions.
(6) Allocations
for both years of the state appropriations' biennium will be completed at the
same time. For the allocation process of the second year of the state
appropriations' biennium, the sources of data outlined in paragraph (5) of this
subsection will be utilized to forecast an additional year of data. This
additional year of data, in combination with the two most recent years outlined
in paragraph (5) of this subsection, will be utilized to calculate the
three-year average share outlined in paragraph (2) of this subsection.
Institutions will receive notification of their allocations for both years of
the biennium at the same time.
(b) Verification of Data. Allocation
calculations will be shared with all participating institutions for comment and
verification prior to final posting and the institutions will be given 10
working days, beginning the day of the notice's distribution and excluding
State holidays, to confirm that the allocation report accurately reflects the
data they submitted or to advise the Coordinating Board of any
inaccuracies.
(c) Reductions in
Funding.
(1) If annual funding for the program
is reduced after the start of a fiscal year, the Coordinating Board may take
steps to help distribute the impact of reduced funding across all participating
institutions by an across-the-board percentage decrease in all institutions'
allocations.
(2) If annual funding
is reduced prior to the start of a fiscal year, the Coordinating Board may
recalculate the allocations according to the allocation methodology outlined in
this rule for the affected fiscal year based on available dollars.
Notes
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