25 Tex. Admin. Code § 101.7 - Security of Report Information
(a) The department
tobacco program manager (manager) is responsible for the control of ingredient
information. The manager shall designate in writing an individual to assume the
responsibilities for control of ingredient information in case of the absence
or unavailability of the manager.
(b) The manager shall approve a list of
department employees with demonstrated need to have access to the space or
drive where the ingredient information contained in annual reports submitted
pursuant to Texas Health and Safety Code, Chapter 161, Subchapter P, is
retained (hereinafter "authorized individuals").
(c) Authorized individuals shall not copy or
reproduce by any means brand-specific reported ingredient information contained
in an annual report. Authorized individuals shall take all precautions
necessary to ensure that no unauthorized person overhears or otherwise
intentionally or inadvertently receives such information.
(d) Annual reports shall be retained
according to the appropriate department record retention schedule. At the end
of the retention period, annual reports shall be destroyed.
(e) Storage Space.
(1) Information identified by the
manufacturer as confidential ingredient information in an annual report
pursuant to Texas Health and Safety Code, Chapter 161, Subchapter P, that is
submitted in hard paper copy shall be secured and maintained in a secure
storage space.
(2) Information
identified by the manufacturer as confidential ingredient information in an
annual report pursuant to Texas Health and Safety Code, Chapter 161, Subchapter
P, that is submitted in electronic format (via email) shall be secured and
maintained in a secure drive.
(3)
The storage space shall be secured at all times and only authorized individuals
will have access to the storage space.
Notes
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