31 Tex. Admin. Code § 655.80 - Filing of Applications
(a) Applications
filed with the council shall be on an application form promulgated by the
council. Appropriate instructions and explanatory materials will be provided
with the application.
(b) Dates for
the submission of applications shall be set and published by the council. If
funds are available, application dates will be set not less than
annually.
(c) The deadline for
receipt and consideration of an application for funding is the close of
business (5:00 p.m.) on the submission date. An application is considered filed
when actually received in the council offices or when postmarked showing the
application was received and accepted by the United States post office, a
common carrier or its equivalent, at least four calendar days prior to
submission date. Metered mail is not acceptable unless it also includes a
United States Postal Service postmark.
(d) Applicants shall pay, at the time of
filing the application, a nonrefundable filing fee in an amount set by the
council.
(e) All documents relating
to an application shall be filed with the council. Each application will be
marked with the date and time received in the offices of the council. The
envelope or other wrapper in which an application received by mail or common
carrier was enclosed shall be retained with the application.
(f) A copy of all applications and supporting
documentation shall be maintained at the council's office. Applicants are
advised that the council must comply with the Open Records Act, Texas
Government Code, Chapter 552, and therefore that the application and supporting
documentation are subject to the Open Records Act.
(g) An application for a grant, loan, or
other disbursement of funds shall be accompanied by all supporting
documentation at the time the application is filed, except as provided in
subsection (h) of this section.
(h)
Upon receipt, an application will undergo an initial review by the council to
determine whether the application is complete and whether all proposed
activities are eligible for funding. The results of the initial review shall be
provided to the applicant. The applicant may correct any deficiencies within 10
calendar days of the date of the notification of such deficiencies from the
council. Upon determination that the application is complete, the application
shall be forwarded to the executive committee for consideration.
(i) A technical review of all applications or
of particular classes of applications may be required by the council. The
technical review may include investigation into the economic and technical
feasibility of the project for which funding is sought and the likelihood that
the project, if implemented, will accomplish the objectives stated in the
application or established by the council.
(j) The council may require an investigation
of the financial circumstances, business experience, and background of
applicants, the personnel identified by an applicant as being principally
responsible for the project for which funding is sought, and the same
information concerning specific suppliers of goods and/or services proposed to
be acquired pursuant to the terms of the application.
Notes
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