34 Tex. Admin. Code § 20.181 - State Agency compliance and Documentation Responsibilities
(a) State agencies shall plan and document
procurement transactions subject to this chapter in a manner consistent with
requirements and guidelines set forth in the state procurement manual and
contract management guide, including at a minimum:
(1) actions or documentation related to the
agency's assessment of need for the specific commodity or service;
(2) its selection of the method of
procurement to be used;
(3) the
development of specifications;
(4)
identification of evaluation criteria to determine the best value of the good
or service;
(5) the process by
which the procurement transaction is conducted; and
(6) the management of any resulting contract.
(b) State agencies shall
plan and document procurement transactions in a manner that will ensure the
agency's ability to comply with the requirements of §
20.509 of this title (relating to
Performance Reporting) relative to the evaluation of the awarded vendor's
performance based on:
(1) information
prepared by the agency in planning the procurement that assessed the need for
the purchase together with the specifications for the good or service and the
criteria to evaluate the responses resulting in an award and
contract;
(2) compliance with the
material terms of the contract;
(3)
ability to correct instances of contractual non-compliance; and
(4) other evaluation criteria presented in
the on-line vendor performance tracking system.
(c) It is the responsibility of state
agencies to document the basis for agency decisions to depart from the
requirements in the state procurement manual or contract management
guide.
Notes
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