34 Tex. Admin. Code § 20.287 - State Agency Reporting Requirements
(a) Non-treasury
funds. State agencies will report to the comptroller, not later than March 15
of each year regarding the previous six-month period and on September 15 of
each year regarding the preceding fiscal year, the payments made for the
purchase of goods and services awarded and actually paid from non-treasury
funds by the state agency. The report shall include information requested by
the comptroller and shall be in a form prescribed by the comptroller. State
agencies' purchases from state term contracts or group purchases which are paid
from non-treasury funds must be identified on the report as such so that they
may be reflected on the comptroller's report of its own purchases.
(b) Monthly information. State agencies shall
maintain and compile monthly information relating to the use of HUBs by the
agency and each of their operating divisions, including information regarding
subcontractors and suppliers.
(c)
Spending totals. State agencies will report to the comptroller, not later than
March 15 of each year regarding the previous six-month period and on September
15 of each year regarding the preceding fiscal year, the total dollar amount of
HUB and non-HUB contracting and subcontracting participation in all of the
agencies' contracts for the purchase of goods, services and public works. State
agencies must include contracting and subcontracting participation paid from
treasury and non-treasury funds.
(d) Group purchasing report. State agencies
that participate in a group purchasing program under Government Code, §
2155.144 shall submit
a separate report to the comptroller, not later than March 15 of each year
regarding the previous six-month period and September 15 of each year regarding
the preceding fiscal year, of purchases that are made through the group
purchasing program and shall report the dollar amount of each purchase that is
allocated to the reporting state agency.
(e) Consolidated report. The comptroller
shall prepare a consolidated report based on a compilation and analysis of the
reports submitted by each state agency and other information available to the
comptroller. These reports of HUB purchasing and contracts shall form a record
of each state agency's purchases in which the state agency selected the
contractor. If the contractor was selected by the comptroller as part of its
state term contract program, the purchase will be reflected on the
comptroller's report of its own purchases. The comptroller report will contain
the following information:
(1) the total
dollar amount of payments made by each state agency;
(2) the total number of HUBs paid by each
state agency;
(3) the total number
of contracts awarded to HUBs by each state agency;
(4) the number of responses received from
HUBs by each state agency; and
(5)
the graduation rate of HUBs as defined in §
20.294 of this title (relating to
Graduation Procedures).
(f) Report to legislature. On May 15 of each
year, the comptroller shall submit the consolidated report regarding the
previous six-month period and on November 15 of each year regarding the
preceding fiscal year to the presiding officer of each house of the
legislature, the members of the legislature and the joint select
committee.
(g) Determination of HUB
expenditures. State agencies shall report as HUB expenditures the total
payments made directly to certified prime and subcontractor HUBs under the
Vendor Identification Number in the comptroller's HUB directory as follows:
(1) A state agency shall report as HUB
expenditures payments made to prime and subcontractor HUBs who were certified
for at least one day during the reporting period.
(2) When the prime contractor is a HUB, it
must perform at least 25% of the total value of the contract with its own or
leased employees, as defined by the Internal Revenue Service, in order for the
state agency to report all payments to the prime contractor for the contract as
HUB expenditures. If a HUB prime contractor performs less than 25% of the total
value of contract with its employees or leased employees, the state agency
shall only report as HUB expenditures the value of the contract that was
actually performed by the contractor and its HUB subcontractors.
Notes
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