34 Tex. Admin. Code § 20.483 - Inspection and/or Testing
(a) Items are
selected for inspection and/or testing under the following conditions:
(1) Notice from a using qualified ordering
entity. If a using qualified ordering entity determines that any supplies,
materials, services, or equipment received do not meet specifications, it is
the responsibility of the qualified ordering entity to notify the division in
writing detailing the reasons why the item received does not meet the
specifications of the contract.
(2) Notice from purchaser. The various
purchasers within the division may "flag" purchase orders at time of issue with
a request for inspection and/or testing of the items purchased after their
arrival at the receiving qualified ordering entity.
(3) Previous experience with products and/or
vendors. The comptroller's inspector may direct inspections and/or testing of
products based on previous experience of deficiency of the products or of
vendors delivering products other than those specified on the purchase order.
(4) Items selected at random. The
comptroller's inspector may direct inspections and/or testing of items selected
from purchase orders at random for spot checking.
(5) Request from contractor. A contractor may
request the inspection of items purchased prior to or after delivery of the
items to the qualified ordering entity. Such inspections are made only upon the
approval of the director.
(6)
Certificate and/or test report from independent testing laboratory. When deemed
necessary, the division may require a respondent and/or the contractor to
supply a certificate and/or a test report from an independent testing
laboratory showing that the product offered or delivered meets or exceeds the
requirements of the specification and/or contract.
(7) In-plant inspection. When approved by the
director, certain items may be inspected by comptroller personnel or the
comptroller's designated agent in the plant of the manufacturer during the
process of manufacture. Examples of the type of items so inspected include
school buses, paint, retreating rubber for tires, etc. Products not meeting
specifications may be rejected prior to shipment.
(b) Qualified ordering entities shall be
responsible for the initial inspection and testing of all purchases. Inspection
and testing will be done in accordance with instructions issued by the
division. Appropriate forms may be devised to assist the qualified ordering
entities in carrying out this duty.
(c) In addition to random inspections, the
director may direct that follow-up inspections be conducted of purchases which
fail initial agency inspections to verify if specifications are met. The
director will coordinate with the purchaser as required to carry out these
duties.
(d) Reports of findings on
inspections and/or tests of materials, supplies, services, and equipment are
filed with the division for recording and/or proper action to eliminate the
problem.
Notes
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