34 Tex. Admin. Code § 5.205 - Disposal of Computer Equipment by Charitable Organization
(a) Applicability. This section applies only
to computer equipment that a charitable organization:
(1) purchased for a price of at least $500
using funds received from the state, whether by appropriation, grant, or
otherwise; and
(2) disposes of
under Government Code, §
2175.907.
(b) Definitions. The following
words and terms, when used in this section, shall have the following meanings,
unless the context clearly indicates otherwise.
(1) Charitable organization--Has the meaning
assigned by Government Code, §
2175.907(2).
(2) Computer equipment--Has the meaning
assigned by Government Code, §
2175.907(1).
(c) Requirements. A charitable
organization that disposes of computer equipment purchased with state funds
within the four-year period after the date of purchase by selling or trading of
the computer equipment, disposing of the computer equipment that is not
operational, or donating the computer equipment to another charitable
organization, under Government Code, §
2175.907:
(1) must comply with any requirements
regarding the disposition or donation of items purchased with state funds that
are prescribed by the governmental entity that provided the state funds to the
charitable organization, except to the extent the requirements are in conflict
with the provisions of Government Code, §
2175.907;
and
(2) must keep a record of the
manner in which the computer equipment was disposed or donated, including:
(A) a written description of the computer
equipment;
(B) a written
description of the method used to dispose of or donate the computer equipment;
and
(C) any receipts or transfer
documents.
(d) Retention period. The record described in
subsection (c)(2) of this section must be maintained by the charitable
organization until the later of:
(1) the
fourth anniversary of the date the organization purchased the computer
equipment; or
(2) the expiration of
the retention period prescribed by the governmental entity that provided the
state funds to the charitable organization.
Notes
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