34 Tex. Admin. Code § 5.210 - Uniform Statewide Accounting System
(a) Purpose. The purpose of this section is
to allow the comptroller to administer, maintain, modify and operate the
uniform statewide accounting system, including any required component systems,
to serve as the financial system of record for the State of Texas. The uniform
statewide accounting system includes each component designated by the
comptroller. The comptroller may require state agencies to use any or all
components of the uniform statewide accounting system as their internal system
or may allow agencies to report required information from existing individual
systems that conform to reporting and calculation requirements specified by the
comptroller.
(b) Definitions. The
following words and terms, when used in this section, shall have the following
meanings, unless the context clearly indicates otherwise.
(1)State agency--Has the meaning assigned by
Government Code, §
403.013(a)
but does not include public junior colleges or community colleges.
(2) HRIS--The Human Resource Information
System, which is the higher education reporting system and a component of the
uniform statewide accounting system. HRIS is the system to which the
institutions of higher education must report information in the format and by
the timeframes required by the comptroller.
(3) SPA--The Statewide Property Accounting
system, which is the personal property fixed asset component of the uniform
statewide accounting system.
(4)
TINS--The Texas Identification Number System, which is a component of the
uniform statewide accounting system. TINS is used to track payees paid through
USAS and records the payments.
(5)
USAS--The Uniform Statewide Accounting System, which is the integrated
financial system of record for the State of Texas financial records.
(6) USPS--The Uniform Statewide
Payroll/Personnel System, which is the integrated human resources and payroll
system developed and maintained by the comptroller as a component of the
uniform statewide accounting system. USPS is maintained for the use of state
agencies and the calculations in USPS serve as the standardized payroll
calculations for all state payrolls.
(7) SPRS--The Standardized Payroll/Personnel
Reporting System, which is a component of the uniform statewide accounting
system. SPRS is the system maintained by the comptroller as the reporting data
base that state agencies, that do not use USPS as their internal payroll and
human resources system, utilize to report required information in the format
and by the timeframes required by the comptroller.
(8) State funds--Funds of the state held by
state agencies regardless of whether or not such funds are inside or outside of
the State Treasury.
(9) Individual
Accounting and/or Payroll Systems--Systems that are used instead of USAS as a
state agency system of record, or are systems that modify the code base of the
integrated statewide administrative system which is the state integrated
financial system maintained for state agencies that use the integrated
statewide administrative system as their internal financial system to interface
with the state's systems of record.
(c) The comptroller shall be responsible for
the administration, maintenance, and operation of the Uniform Statewide
Accounting System that it has previously implemented through HRIS, SPA, SPRS,
TINS, USAS and USPS as follows:
(1) The
comptroller shall notify state agencies of the requirements of the USAS
components and provide user guides, manuals, and policy statements accessible
on the comptroller's website.
(2)
The comptroller shall assist and consult with state agencies in the
implementation and use of the USAS components in reporting to
comptroller.
(3) The comptroller
shall be available for discussions or meetings with state agencies to explain
and assist with use and implementation of USAS components as well as to provide
training.
(4) The comptroller may
require reports from state agencies regarding implementation of USAS
components.
(5) The comptroller may
require state agencies to stop, delay, or modify implementation of individual
accounting and/or payroll systems to ensure that those systems are compatible
with USAS.
(6) The comptroller may
require state agencies to replace individual accounting and/or payroll systems
to ensure that those systems are compatible with USAS.
(7) Any expenditure of state funds by state
agencies for the establishment, modification, or maintenance of an individual
accounting and/or payroll system must be in compliance with rules, user guides,
manuals and policy statements issued by the comptroller, regarding the
development, implementation or use of USAS.
(8) State agencies may use centralized
computer systems other than USAS but such agencies must comply with the
comptroller's rule on enterprise resource planning in §
5.300 of this title (referring to
Monitoring and Implementation of Enterprise Resource Planning Systems) and must
follow interoperability standards contained in the comptroller's user guides,
manuals, and policy statements available on the comptroller's
website.
Notes
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