34 Tex. Admin. Code § 5.302 - State Agency Reporting of Contracting Information

(a) The following words and terms, when used in this section, shall have the following meanings, unless the context clearly indicates otherwise.

(1) State agency--Has the meaning assigned by Government Code, § 403.013(a) but does not include public junior colleges or community colleges.

(2) CAPPS--The centralized accounting and payroll personnel system, or any successor system used to implement the enterprise resource planning component of the uniform statewide accounting project, developed under Government Code, § 2101.035 and § 2101.036.

(b) A state agency using CAPPS shall provide to the comptroller the following contract and purchasing information for each contract entered into by the state agency:

(1) a brief summary of each contract that is quickly and easily searchable, including the contract's purpose, timeline, and deliverables;

(2) contract planning and solicitation documents;

(3) the criteria used to determine the vendor awarded the contract;

(4) if the contract was awarded based on best value to the state:

(A) a list of the factors considered in determining best value with the weight given each factor; and

(B) a statement regarding how the vendor awarded the contract provides the best value to the state in relation to other vendors who bid or otherwise responded to the contract solicitation;

(5) any statements of work and work orders prepared for or under the contract;

(6) the proposed budget for the contract;

(7) any conflict of interest documents signed by state agency purchasing personnel participating in the planning, soliciting, or monitoring of the contract;

(8) criteria used or to be used by the state agency in monitoring the contract and vendor performance under the contract;

(9) a justification for each change order, contract amendment, contract renewal or extension, or other proposed action that would result in an increase in the monetary value of a contract with an initial value exceeding $10 million;

(10) additional supporting documentation and justification for a change order, contract amendment, contract renewal or extension, or other proposed action of a contract described by paragraph (9) of this subsection that would result in an increase in the contract's monetary value by more than 20%; and

(11) any additional contract and purchasing information required by the comptroller.

(c) The information required under subsection (b) of this section shall be provided to the comptroller:

(1) using CAPPS; and

(2) in accordance with these rules and comptroller policies and procedures.

Notes

34 Tex. Admin. Code § 5.302

Adopted by Texas Register, Volume 42, Number 03, January 20, 2017, TexReg 224, eff. 1/24/2017