37 Tex. Admin. Code § 8.9 - Key and Locksmith Services
(a) Provisions.
The provisions of this section are designed to promote the care, protection,
and security of the state buildings in the Capitol Complex. The department
shall be responsible for administering the provisions of this section.
(b) Authority. Only the director
and/or the commander of the Capitol Regional Command Office shall have the
authority to duplicate keys or perform locksmith services for the doors of the
state buildings referenced in subsection (a) of this section. In emergency
situations such as fire or medical emergencies, it is imperative that
department personnel have immediate access to all buildings and offices within
the Capitol Complex.
(c) Control
of interior door keys. The chief executive of each agency in the state
buildings referenced in subsection (a) of this section shall be responsible for
the control of interior door keys to the space assigned the agency. The chief
executive may delegate this responsibility to another person(s) in the agency,
provided that the Capitol Regional Command Office is notified in writing of the
names of such designees. Agency key designees may not appoint other agency key
designees.
(d) Requesting
duplicate door keys. Any key designee needing duplicate door keys should notify
the commander of the Capitol Regional Command Office, or his designee, of the
request, indicating the building, room number, key number, and the number of
keys required.
(e) Receipt of
keys. The elected official or state agency chief executive officer or his or
her respective designee may obtain the keys requested either for a door re-key
or duplication of keys by signing a department service order indicating by his
or her signature he or she has received the keys.
(f) Returning keys. Any and all keys issued
to an elected official, state agency chief executive, or his or her respective
employees must be returned to the Capitol Regional Command Office upon his or
her termination of service to the state or upon termination of employment.
(g) Installation and maintenance
of locking hardware. Service for the installation and maintenance of all
locking hardware must be obtained through the commission. Installation of new
or additional locking hardware must be compatible to and capable of being
placed under the department grand master and control system and must be
coordinated through the department.
(h) Construction. All construction which
involves adding, relocating, removing, or in any way modifying locking hardware
that is in a facility that is under the jurisdiction of the department must be
coordinated through the department and must be compatible to and capable of
being placed under the department grand master and control system.
(i) Master keys. Master keys of any level may
only be issued by the authority of the director and/or the commander of the
Capitol Regional Command Office. Any request for a master key must be submitted
in writing indicating the reasons for the request and must be signed by the
elected official or the chief executive officer of the agency.
(j) Building entrance door keys. Building
entrance door keys may only be issued by the authority of the director and/or
the commander of the Capitol Regional Command Office. Any request for a
building entrance door key must be submitted in writing indicating the reasons
for the request and must be signed by the elected official or the chief
executive officer of the agency.
(k) Charge for services. A fee may be charged
to recover the cost of services rendered. Said fee to be established by the
chief fiscal officer of the department and approved by the director.
Notes
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