40 Tex. Admin. Code § 452.2 - Advisory Committees
(a) The
commission may establish advisory committees in accordance with Texas
Government Code, Chapter 2110. The following shall apply to each advisory
committee:
(1) Agency role. The executive
director may direct one or more staff members of the agency to assist each
advisory committee. These positions shall be non-voting.
(2) Committee size and appointment of
members. Each advisory committee shall be composed of nine members appointed by
the commission. Members of each committee serve at the pleasure of the
commission and may be removed from a committee by a majority vote of the
commission.
(3) Committee chair and
vice chair.
(A) The committee chair will be
selected by the commission. The committee chair shall serve a term as
determined by the commission. The committee chair determines the agenda for
each meeting.
(B) The vice chair of
each advisory committee is selected by the committee's voting members.
Committee vice chair term lengths are one or two-year terms as determined by
the committee's voting members and are limited to two years of service as the
vice chair during their appointment to the committee. The vice chair shall
perform the chair duties when the chair is unavailable or unable to
perform.
(4) Conditions
of membership.
(A) Terms of service. The term
of office for each member will be determined by the commission in order to
achieve staggered terms. In the event that a member cannot complete his or her
term, or is removed by the commission, the commission shall appoint a qualified
replacement to serve the remainder of the term.
(B) Participation. Participation on an
advisory committee is voluntary.
(C) Compensation. Advisory committee members
appointed by the commission shall serve without compensation.
(D) Reimbursement. The commission may, if
authorized by law and the executive director, reimburse a member of a committee
for reasonable and necessary expenses up to four times per calendar year.
Current rules and laws governing reimbursement of expenses for state employees
shall govern reimbursement of expenses for advisory committee
members.
(5) Training.
Each committee member shall receive initial training to ensure compliance with
the Open Meetings Act. Training should also include an overview of the agency's
mission and organizational structure, the overall purpose or goals of the
committee, as well as other information that will assist members to accomplish
committee goals.
(6)
Responsibilities. Each advisory committee will review issues and provide advice
to the commission, as charged by the commission.
(7) Meetings. Each advisory committee shall
meet as needed by the commission. Advisory committee meetings may be conducted
by video conference. Each advisory committee shall be subject to meeting at the
call of the committee chair or designee. A quorum shall consist of a majority
of the committee membership. The committees shall comply with Open Meetings Act
requirements as provided in Texas Government Code, Chapter 551.
(8) Reports. The committee chair or designee
of each advisory committee shall regularly report to the commission regarding
its activities and recommendations, and, when requested by the commission,
shall file with the commission a report
containing:
(A) the minutes of
meetings;
(B) a memo summarizing
the meetings; and
(C) a list of the
committee's recommendations, if any.
(9) Evaluation and duration. Each advisory
committee shall remain in existence as long as deemed necessary by the
commission based on a regular evaluation of the continuing need for each
advisory committee. The executive director or staff may assist with this
evaluation at the direction of the commission.
(10) Formation of subcommittees. Each
advisory committee shall notify the commission of any adopted subcommittees and
their purpose in its quarterly report.
(b) Fund for Veterans' Assistance Advisory
Committee.
(1) Purpose. The purpose of the
Fund for Veterans' Assistance Advisory Committee is to evaluate grant
applications and make recommendations to the commission.
(2) Committee member
qualifications.
(A) Committee members may
include representatives from veterans' organizations, non-profit or
philanthropic organizations, veterans or family members of veterans, and other
individuals with the experience and knowledge to assist the committee with
achievement of its purpose.
(B)
Committee members may not include officers, directors or employees of
organization or entities that have an open Fund for Veterans' Assistance grant
during the member's tenure or that intend to submit an application for a Fund
for Veterans' Assistant grant.
(C)
Committee members will be required to sign non-disclosure and conflict of
interest agreements before reviewing grant applications. Committee members
found in violation of the non-disclosure agreement will be prohibited from
evaluating grant applications and making recommendations to the commission.
Committee members found in violation of any agreement may also be removed from
the committee by the commission.
(3) Meetings. The Fund for Veterans'
Assistance Advisory Committee shall meet as needed to make grant
recommendations to the commission.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.