Utah Admin. Code R13-5-3 - Procedure

(1) Electronic meetings of the committee are governed by Subsection 52-4-207(3).

(2) As permitted by Subsection 52-4-207(2), the following provisions govern any meeting at which one or more committee members appear telephonically or electronically:

(a) If one or more members of the committee participate in any meeting electronically or telephonically, public notices of the meeting shall so indicate. In addition, the notices shall specify the anchor location where the members of the committee who are not participating electronically or telephonically will be meeting and where interested persons and the public may attend, monitor, and participate in the open portions of the meeting.

(b) Notice of the meeting and the agenda shall be posted in accordance with Subsection 52-4-202(3). Notice shall be provided at least 24 hours before the meetings.

(c) Notice of the possibility of an electronic meeting shall be given to the committee members at least 24 hours before the meeting. In addition, the notice shall describe how a committee member may participate in the meeting electronically or telephonically.

(d) When notice is given of the possibility of a committee member appearing electronically or telephonically, any member may do so and shall be counted as present for purposes of a quorum and may fully participate and vote on any matter coming before the committee. At the commencement of the meeting, or at such time as any member initially appears electronically or telephonically, the chair shall identify for the record all those who are appearing telephonically or electronically. Votes by members of the committee who are not at the physical location of the meeting shall be confirmed by the chair.

(e) The anchor location, unless otherwise designated in the notice, shall be at the Taylorsville State Office Building, Floor 3, 4315 South 2700 West, Taylorsville, UT 84129. The anchor location is the physical location from which the electronic meeting originates or from which the participants are connected. In addition, the anchor location shall have space and facilities so that interested persons and the public may attend, monitor, and participate in the open portions of the meeting.

(f) The committee may convene and conduct an electronic meeting without an anchor location if the chair makes a written determination that conducting the meeting with an anchor location presents a substantial risk to the health and safety of those who may be present at the anchor location and complies with Subsection 52-4-207(5).

Notes

Utah Admin. Code R13-5-3

Adopted by Utah State Bulletin Number 2022-01, effective 12/23/2021