Utah Admin. Code R151-1-2 - Electronic Meetings

In compliance with Section 52-4-207, the following shall apply to electronic meetings held by any "public body" as defined in Section 52-4-103:

(1) electronic meetings conducted by video, audio, or both video and audio, are not prohibited but may be limited by an agency director or designee based on budget, public policy, or logistic considerations;

(2)

(a) an agency director or designee may establish an electronic meeting on the agency director or designee's initiative or after considering a request from any member of the public body;

(b)

(i) a member's request for an electronic meeting shall be made as far in advance as possible, but not less than three business days before a meeting to allow for arrangements to be made for the electronic meeting;

(ii) the agency director or designee may shorten this time frame upon a determination of reasonable need;

(3)

(a) whether a quorum of the public body is present shall be based on members participating in person and remotely;

(b) the presence of a quorum shall be established by roll call at the beginning of an electronic meeting and at any time during the meeting on the demand of any member;

(4)

(a) the votes of the public body, including any roll call votes, shall be recorded in the minutes of the meeting; and

(b) the public body may take a vote by roll call if requested by any member at any time during a meeting.

(5) any number of separate connections for members of a public body is allowed for an electronic meeting, unless an agency director or designee limits the number of separate connections based on available equipment capability or other relevant and reasonable considerations;

(6) a meeting of a public body may be held electronically without an anchor location as provided in Subsection 52-4-207(5).

Notes

Utah Admin. Code R151-1-2

Amended by Utah State Bulletin Number 2022-19, effective 9/21/2022 Amended by Utah State Bulletin Number 2024-16, effective 8/12/2024