Utah Admin. Code R151-5-10 - Grants to Providers - Procedures for Reimbursement
(1) Only approved grants are eligible for
expense reimbursement requests.
(2)
A provider shall submit reimbursement requests on forms provided by the
ombudsman for that purpose.
(3) A
provider shall include receipts, invoices, and supporting documentation of
expenditures, including proof of payment if requested by the ombudsman or the
executive director.
(4) A provider
shall submit the complete reimbursement request within 60 days following the
approved event, class, seminar or resource release date, unless an extenuating
circumstance occurs.
(5) The
failure to submit a complete reimbursement request within 60 days shall result
in the denial of reimbursement, unless a written explanation of any extenuating
circumstances has been submitted by the provider and approved by the
ombudsman.
(6) Reimbursement
requests accepted by the ombudsman for review shall be reviewed by the
ombudsman, the fund manager, and the executive director or their designees, and
may be approved, approved with conditions, or denied.
(7) Reimbursement funds may be paid only:
(a) for eligible expenditures executed in
good faith with the intent to ensure the best reasonable value; and
(b) pursuant to a reimbursement request form
that has been signed as approved by the ombudsman, the fund manager, and the
executive director, or their designees.
Notes
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