Utah Admin. Code R154-2-503 - Search Methodology

(1)

(a) Search results are produced by the application of search logic to the name presented to the filing office.

(b) Human judgment does not play a role in determining the results of the search.

(2) Subsections (2)(a) through (2)(d) describe the filing office's standard search logic and apply to all searches except for those where the search request specifies that a non-standard search logic be used:

(a) There is no limit to the number of matches that may be returned in response to the search criteria.

(b) No distinction is made between upper and lower case letters.

(c)

(i) Punctuation marks and accents are disregarded; and (ii) Punctuation and accents include all characters other than:

(A) the numerals 0 through 9; and

(B) the letters A through Z, whether upper or lower case, of the English alphabet.

(d) To the extent practicable as determined by the filing office's programming of its UCC information management system, words and abbreviations at the end of an organization name that show the existence or nature of the organization are treated as follows:

(i) All spaces are disregarded.

(ii)

(A) For first personal name and additional names and initials of individual debtor names:

(I) initials are treated as the logical equivalent of all names that begin with those initials; and

(II) first personal name and no additional names and initials is equated with all additional names and initials.

(B) For example, a search request for "John A. Smith" would cause the search to retrieve all filings against all individual debtors with:

(I) "John" or the initial "J" as the first personal name;

(II) "Smith" as the surname; and

(III) the initial "A" or any name beginning with "A" in the additional names and initials field.

(C) If the search request were for "John Smith," first personal name and surname with no designation in the additional names and initials field, the search would retrieve all filings against individual debtors with:

(I) "John" or the initial J as the first personal name;

(II) "Smith" as the surname; and

(III) any name, any initial, or no name or initial in the additional names and initials field.

(iii) If the name being searched is the surname of an individual debtor name without any first personal name or additional names and initials provided, the search will retrieve from the UCC information management system all financing statements with individual debtor names that consist of only the surname.

(3) After using Subsections (2)(a) through (2)(d) to change the name being searched, the search will retrieve from the UCC information management system all unlapsed records that pertain to financing statements with debtor names that exactly match the modified name being searched.

(4)

(a) A non-standard search logic, such as a "wild card" search can be applied to a non-certified search upon request; and

(b) The filing office makes no representations or warranties regarding the accuracy or completeness of data included in non-standard search results. Users rely on non-standard search results at their own risk.

Notes

Utah Admin. Code R154-2-503

Amended by Utah State Bulletin Number 2022-19, effective 9/21/2022