Utah Admin. Code R174-1-403 - Disbursements from Computer Aided Dispatch Restricted Account

(1) The Authority shall make available to participating PSAPs funds from the Computer Aided Dispatch Restricted Account created in Section 63H-7a-303 as reimbursement for costs incurred for the creation of a Shared CAD System.

(2) Upon the approval by the Executive Director of a PSAP's application for reimbursement under this section, the Authority shall reimburse the applicant from the Computer Aided Dispatch Restricted Account for 80% of the costs actually incurred by the applicant in purchasing and implementing an eligible Shared CAD System.

(3) To be eligible for reimbursement under this section, a Shared CAD System must be purchased and implemented to attain performance benchmarks for reduction of 911 call transfers set forth in statute, administrative rule, or the Authority's strategic plan, as applicable.

(4) The following shall be ineligible for reimbursement under this section:

(a) Any expenses that are inconsistent with the Authority's strategic plan;

(b) A Shared CAD System that was implemented or became operational before January 1, 2020;

(c) Ongoing maintenance of any Shared CAD System or CAD Software;

(d) Hardware, software, services, or equipment other than that necessary for implementation of an eligible Shared CAD System;

(e) Security system and key costs;

(f) Costs of non-emergency or administrative phone lines; or

(g) Any other costs or systems that do not comply with this section or Section 63H-7a-303.

(5) Any PSAP intending to apply for funds from the Computer Aided Dispatch Restricted Account under this section shall provide written notice to the 911 Division before the beginning of the fiscal year in which reimbursement will be sought to allow the reimbursement request to be considered in the budget cycle.

(6) The Authority shall maintain and publish an application form, approved by the Executive Director, that requires the following information from any applicant for reimbursement under this section:

(a) The name of the entity or entities applying for reimbursement;

(b) The geographic areas served by the Shared CAD System;

(c) The date upon which the eligible Shared CAD System became or will become operational, such as a substantial completion, commissioning, or cutover date;

(d) A proposal, scope of work, or itemized invoice sufficient to show all hardware, equipment, services, or other costs incurred in the purchase of the eligible Shared CAD System;

(e) Bills of sale, receipts, canceled checks, wire transfer records, or other documents sufficient to demonstrate the amounts actually paid by the applicants for the eligible Shared CAD System;

(f) A description of the anticipated effect of the eligible Shared CAD System on the 911 call transfer rate for the applicants, including whether the anticipated 911 call transfer rate will meet any applicable benchmarks, and a narrative setting forth the basis of any anticipated effect on 911 call transfer rates; and

(g) Any other information required by the Executive Director.

(7) After consultation with the 911 Division, the Executive Director shall recommend to the Board that the Board approve an application under this section unless the Executive Director determines:

(a) the application is incomplete or inaccurate;

(b) the applications seeks reimbursement for ineligible costs;

(c) reimbursement would not be consistent with the Authority's duties under Title 63H, Chapter 7a, Independent State Entities, Utah Communications Authority Act;

(d) there are insufficient funds in the Computer Aided Dispatch Restricted Account to reimburse the amounts sought; or

(e) the application or proposal violates this rule or any other applicable rule or statute.

(8) If the Executive Director determines that insufficient funds in the Computer Aided Dispatch Restricted Account to reimburse the amounts requested in an application under this section, the Executive Director may:

(a) approve the application for a lesser amount, conditional upon sufficient funds being available in the Computer Aided Dispatch Restricted Account; or

(b) deny the application without prejudice to a future application for reimbursement of the eligible Shared CAD System.

(9) If the Executive Director rejects an application under this section, the Executive Director shall make a written determination of the reasons for the rejection and provide that determination to the applicant.

(10) If the Executive Director determines that funds were disbursed to an applicant for a Shared CAD System that does not meet the criteria set forth in Subsection (3), or that an applicant was reimbursed for ineligible costs under Subsection (4), upon written demand by the Executive Director, the applicant shall return the funds to the Authority for deposit in the Computer Aided Dispatch Restricted Account.

Notes

Utah Admin. Code R174-1-403

Adopted by Utah State Bulletin Number 2021-14, effective 7/7/2021 Amended by Utah State Bulletin Number 2022-24, effective 12/8/2022