Utah Admin. Code R25-7-16 - Reimbursement for Mileage
(1) A traveler
may be reimbursed for mileage when using a private vehicle.
(2) A traveler is reimbursed a calculated
mileage rate rounded to the nearest cent based on the average of the two
federal mileage automobile rates as explained in 41 CFR 301-10.303
(2004).
(3) A traveler is not
reimbursed for mileage that is for:
(a)
personal use, such as driving to a restaurant or movie theater; or
(b) commuting to and from the traveler's home
and regular place of work.
(4)
(a) A
traveler shall use the state's travel system to calculate mileage.
(b) If unable to use the state's travel
system, the traveler may calculate mileage using a generally accepted route
planning website. The traveler is reimbursed based on the most commonly
traveled route.
(5) Only
the owner of the vehicle may be reimbursed for mileage regardless of the number
of people in the vehicle.
(6)
(a) A traveler may choose to drive their
personal vehicle instead of taking a flight if the request is approved in
writing by the executive director or designee before the traveler
departs.
(b) The executive director
or designee shall consider whether the reimbursement cost for the traveler's
mileage and time driving is more than the cost of flying and whether the
benefit of driving justifies those costs.
Notes
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