Utah Admin. Code R25-7-6 - Requirements for Requesting to Travel
(1)
(a) State business travel, whether reimbursed
or not, must be approved by the appropriate authority before a traveler
departs.
(b) This includes
non-employees when the agency pays for the travel expenses.
(c) In-state travel must be approved by the
traveler's supervisor.
(d)
Out-of-state travel must be approved by the traveler's executive
director.
(e) International travel
must be approved by the traveler's executive director and the governor's chief
of staff.
(2)
(a) A traveler shall use the state's travel
system to request approval to travel if:
(i)
traveling outside Utah; or
(ii)
requesting a cash advance.
(b) If a traveler leaves for an unexpected,
urgent out-of-state trip without using the state's travel system to get
approval, the agency's executive director or designee may approve the trip
after the traveler departs. The traveler shall explain in writing why the trip
was urgent.
(c) If a traveler
cannot use the state's travel system, the traveler shall use the FI 5 travel
request form or an alternative process that includes the same information
required by the form.
(d) A
traveler shall include each expected travel expense when requesting approval to
travel. Estimates for expenses shall be reasonable and reflect realistic
costs.
(3) A traveler is
not required to use the state's travel system to request approval for in-state
travel, but in-state travel must still be approved by the traveler's
supervisor.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.